HR/ Admin/Accounts Executive

IT - SELF PTE. LTD.; Singapore; On-site; SGD 3,300 - 4,200; Full time

Job summary

IT - SELF PTE. LTD. is seeking an HR / Admin / Accounts Executive to support human resources, general administration and day-to-day accounting functions. The role ensures smooth office operations, accurate financial records and timely management support.

The candidate will handle recruitment coordination, onboarding/offboarding, employee records, payroll support, AP/AR, invoicing and GST documentation, while liaising with external accountants and authorities as needed.

Qualifications

• Diploma or Degree in HR, Business Administration, Accounting or related discipline.
• Preferably 2–3 years of relevant working experience.
• Basic knowledge of Singapore employment practices and accounting procedures.
• Proficient in Microsoft Office and accounting/HR software.

Responsibilities

• HR: Coordinate recruitment, onboard/offboard, maintain employee records and payroll support.
• Admin: Manage general office operations, filing, travel arrangements and documents.
• Accounts: Handle AP/AR, invoicing, payment documentation and supplier invoices.
• Assist with month-end closing, GST documentation and audit preparation.
• Liaise with external accountants, auditors, banks and authorities when required.

Skills

Organisational skills

Communication skills

Interpersonal skills

Microsoft Office

Accounting software

HR software

Multitasking

Attention to detail

Education

Diploma or Degree in HR/Business Administration/Accounting

Tools

Microsoft Office

Accounting software

HR software

Job description

Job Summary

The HR / Admin / Accounts Executive is responsible for supporting the company’s human resources, general administration, and day-to-day accounting functions. The role ensures smooth office operations, proper employee administration, accurate financial records, and timely support to management.

Human Resources

• Handle recruitment coordination, onboarding and offboarding of employees.
• Maintain employee records, leave, attendance and personnel documentation.
• Assist with payroll preparation, employee claims and staff benefits.
• Prepare employment letters, contracts and other HR documentation.
• Support HR policies, staff welfare and employee-related matters.

Administration

• Manage general office administration and day-to-day operational matters.
• Handle correspondence, filing, documentation and record keeping.
• Coordinate office supplies, vendors, maintenance and service providers.
• Assist management with meetings, travel arrangements and other administrative matters.
• Support preparation and maintenance of company documents, licences and records.

Accounts

• Handle basic accounting functions including AP, AR, invoicing and payment processing.
• Prepare quotations, invoices, purchase orders and payment documentation where required.
• Monitor customer payments and follow up on outstanding receivables.
• Process supplier invoices and maintain proper supporting documents.
• Perform bank and account reconciliations.
• Assist with monthly accounts closing, GST documentation and audit preparation.
• Liaise with external accountants, auditors, banks and relevant authorities when required.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Accounting or related discipline.
• Preferably 2–3 years of relevant working experience.
• Basic knowledge of Singapore employment practices and accounting procedures.
• Proficient in Microsoft Office and accounting/HR software.
• Good organisational, communication and interpersonal skills.
• Able to work independently, multitask and handle confidential information.
• Detail-oriented with a strong sense of responsibility.