Human Resource Assistant

FOCUS SECURITY SERVICES PTE LTD; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

FOCUS SECURITY SERVICES PTE LTD is seeking a responsible, organised HR Assistant to support the Human Resources team in recruitment, onboarding and general HR and administrative activities. The successful candidate will work closely with the HR team and Management to ensure smooth and efficient handling of recruitment and day-to-day HR administration.

Key duties include posting jobs, screening candidates, coordinating interviews, maintaining HR records and providing essential administrative

Qualifications

• Assist with job postings and candidate sourcing through various recruitment platforms.
• Screen applications and shortlist suitable candidates.
• Coordinate interview arrangements between candidates and hiring managers.
• Communicate with candidates regarding interview schedules and recruitment matters.
• Assist in preparing application forms and recruitment-related documents.
• Maintain accurate recruitment records and monitor the progress of ongoing vacancies.
• Provide onboarding and HR administrative support.
• Handle general office administrative tasks and data entry.

Responsibilities

• Assist with job postings and candidate sourcing through various recruitment platforms.
• Screen applications and shortlist suitable candidates.
• Coordinate interview arrangements between candidates and hiring managers.
• Communicate with candidates regarding interview schedules and recruitment matters.
• Assist in preparing application forms and recruitment-related documents.
• Maintain accurate recruitment records and monitor the progress of ongoing vacancies.
• Support onboarding process for new employees.
• Prepare and organize onboarding and employment-related documentation.
• Assist with maintaining accurate employee and HR records.
• Ensure HR documents are properly filed and maintained.
• Provide administrative support for other HR activities.

Job description

We are looking for a responsible, organised and detail-oriented HR Assistant to support our Human Resources team in recruitment, onboarding and general HR and administrative activities.

The successful candidate will work closely with the HR team and Management to ensure smooth and efficient handling of recruitment and day-to-day HR administration.

Key Responsibilities

Recruitment & Hiring

• Assist with job postings and candidate sourcing through various recruitment platforms.


• Screen applications and shortlist suitable candidates.


• Coordinate interview arrangements between candidates and hiring managers.


• Communicate with candidates regarding interview schedules and recruitment matters.


• Assist in preparing application forms and recruitment-related documents.


• Maintain accurate recruitment records and monitor the progress of ongoing vacancies.

Onboarding & HR Support

• Support the onboarding process for new employees.


• Prepare and organize onboarding and employment-related documentation.


• Assist with maintaining accurate employee and HR records.


• Ensure HR documents are properly filed and maintained.


• Provide administrative support for other HR activities as required.

General Administrative Support

• Prepare, print, scan and organize documents.


• Maintain proper filing and documentation systems.


• Handle mailing, courier arrangements and other general office administrative tasks.


• Assist with data entry and preparation of HR and administrative reports.


• Provide general administrative support to the HR team and Management.

Other Duties

• Assist in recruitment activities and other HR-related projects.


• Carry out any other HR and administrative duties assigned by the Management team from time to time.