Human Resource & Admin Executive

MEASUREMENT & VERIFICATION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading HR solutions provider in Singapore is seeking a dedicated HR personnel to manage the recruitment process, maintain accurate employee records, and support training initiatives. The ideal candidate will have a Diploma or Degree in Human Resources or Business Administration, with 1-3 years of relevant experience and a strong understanding of Singapore labor laws. This role offers a dynamic work environment with excellent growth opportunities.

Qualifications

• Minimum 1–3 years of experience in HR & Admin generalist role.
• Strong understanding of Singapore labor regulations and HR compliance.

Responsibilities

• Manage end to end recruitment including job postings, shortlisting, interviews, and offer issuance.
• Maintain accurate employee records, attendance, leave, and other HR documentation.
• Support probation and performance reviews in coordination with department heads.
• Conduct training needs analysis and coordinate internal and external training programs.
• Manage company vehicle insurance renewal and office stationery orders.

Skills

Communication skills

Interpersonal skills

Organizational skills

Ability to multitask

Proficient in Microsoft Office

Education

Diploma / Degree in Human Resources or Business Administration

Tools

HR software (e.g., Info-Tech, HRIS)

Job description

Key Responsibilities:

1. Recruitment & Onboarding

• Manage end to end recruitment including job postings, shortlisting, interviews, and offer issuance for technicians / engineers.
• Collaborate with department heads to forecast manpower needs and maintain a hiring pipeline.
• Prepare employment contracts, onboarding documents, and facilitate smooth integration of new hires.

2. HR Administration & Compliance

• Maintain accurate employee records, attendance, leave, medical, and other HR documentation.
• To apply for work pass applications, renewals, and other government related submissions.
• Checking and verifying of staff expenses claim, petty cash, and prepare purchase requisition.

3. Employee Relations & Performance Management

• Support probation and performance reviews in coordination with department heads.
• Provide guidance and administrative support for grievance handling and employee relations issues.

4. Training & Development

• Conduct training needs analysis and coordinate internal and external training programs.
• Manage training related applications, renewals, and compliance for CSOC, Work at Height, and CoreTrade certifications.
• Maintain training records, track completion, and evaluate training effectiveness.

5. Administrative Support

• Manage company vehicle insurance renewal, road tax, corporate petrol card.
• Manage office stationery, T-shirt and name card orders, office parking applications, and petty cash payments.
• Administer office and site phone line applications and cancellations.
• Coordinate onboarding and offboarding of foreign workers.
• Maintain records of office and site safety training, tracking expiry dates, costs, and training hours.
• Support HR digitalization initiatives, workflow automation, and HRIS management.
• Assist with internal events, staff engagement activities, travel arrangements, and ad-hoc projects.
• Support payroll processing, claims, and HR reporting as required.
• Any other duties as assigned.

Job Requirements:

• Diploma / Degree in Human Resources, Business Administration, or related discipline.
• Minimum 1–3 years of experience in HR & Admin generalist role.
• Strong understanding of Singapore labor regulations and HR compliance.
• Proficient in Microsoft Office and HR software (e.g., Info-Tech, HRIS).
• Ability to multitask, work independently, and meet deadlines in a fast paced environment.
• Excellent communication, interpersonal, and organizational skills.