HSEQ Officer

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 40,000 - 50,000; Full time

Job summary

A maritime compliance company based in Singapore is looking for an HSEQ Assistant to provide administrative support to the HSEQ Manager. Responsibilities include monitoring HSE programmes, preparing reports, maintaining compliance records, and coordinating audits. The ideal candidate should have a Diploma in marine engineering or a related discipline, with at least 2 years of experience in the oil trading sector. Proficiency in Microsoft Office and strong communication skills are essential for this role.

Qualifications

• Minimum 2 years of experience in the oil trading sector in a similar position.
• Highly professional and committed.

Responsibilities

• Provide administrative assistance to the HSEQ Manager.
• Support the shipboard validation programme.
• Monitor the progress of HSE programmes and ensure documentation accuracy.
• Prepare HSEQ reports by analyzing trends.
• Manage HSQE compliance records and follow up on non-conformities.
• Assist in arranging audits and inspections.

Skills

Attention to detail

Written communication

Verbal communication

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Education

Diploma in marine engineering or related discipline

Job description

Responsibilities

• Provide administrative assistance to the HSEQ Manager in organising, coordinating, and tracking HSE-related training and educational initiatives.
• Support the shipboard validation programme by reviewing and confirming the proper application of the safety management system.
• Monitor the progress of HSE programmes (seminars, workshops, campaigns) and ensure all reports and documentation are accurately completed and filed.
• Handle programmes related to safe work systems, reporting and investigating injuries/incidents, and conducting risk assessments, hazard identification, and hazard evaluations.
• Prepare HSEQ reports by gathering data, analysing trends, maintaining statistical records, and submitting required documentation.
• Maintain the HSE and training database, perform HSEQ data entry in SharePoint, manage all HSQE compliance records, and follow up on the timely closure of non-conformities, corrective actions, and crew drug/alcohol test outcomes.
• Keep all HSEQ manuals, documents, records, and reference materials updated and properly organised.
• Assist in arranging internal and external audits, inspections, and investigations, ensuring all certificates remain valid.
• Provide support during HSEQ meetings, including preparing agendas and recording minutes.
• Carry out any additional duties assigned.

Requirements

• Diploma in marine engineering or a related discipline (preferably maritime or engineering fields).
• Minimum 2 years of experience in the oil trading sector in a similar position.
• Highly attentive to detail, committed, and professional.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office tools, particularly Word and Excel.