HR & Finance Executive [WCNH]

WECRUIT PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

An established recruitment agency in Singapore is seeking a skilled administrative and finance support professional. The role encompasses managing daily office operations, processing financial documents, and coordinating HR tasks. Candidates should have strong organizational and communication abilities, with a focus on accuracy and efficiency in all tasks. This position is vital for maintaining company operations and ensuring smooth workflow across departments.

Qualifications

• Experience with office operations and administrative support.
• Familiarity with accounting procedures and sales processing.
• Strong organizational and communication skills.

Responsibilities

• Manage day-to-day office operations and workflow.
• Handle local procurement and task scheduling efficiently.
• Prepare quotations and manage client communications.
• Support HR with onboarding and record maintenance.
• Process sales orders and maintain accurate financial records.

Skills

Office Operations Management

Procurement

Report Preparation

Attendance Management

HR Administration

Account Reconciliation

GST Record Maintenance

Sales Order Processing

Job description

Administration & Office Support

• Directed and coordinated day-to-day office operations to maintain smooth workflow.

• Handled local minor procurement, task scheduling, and job coordination efficiently.

• Prepared quotations and followed up with clients and vendors to ensure timely responses.

• Managed employee attendance, timesheets, overtime, and expense claims with accuracy and punctuality.

• Supported HR administration, including onboarding documentation, leave monitoring, and maintenance of personnel records.

• Coordinated meetings, business travel, and company events as required.

• Maintained organized filing systems (both paper and digital) for easy reference and audit readiness.

• Liaised with vendors, service providers, and customers, ensuring prompt communication and follow-up.

• Prepared and distributed reports as necessary.

• Performed additional ad-hoc administrative tasks as assigned by management.

Accounting & Finance Support

• Processed sales orders, invoices, and delivery notes accurately and efficiently.

• Conducted monthly account reconciliations for banks, suppliers, and customers.

• Maintained precise GST records and assisted with timely statutory submissions.

• Prepared and issued customer Statements of Account (SOA) for follow-up on outstanding payments.

• Updated inventory and sales order records to reflect current data.

• Ensured bank transactions matched accounting records, verifying all cash movements and entries.

• We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

• Wecruit Pte Ltd

• EA License No: 20C0270