HR Executive cum PA

Private Advertiser; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A prominent HR services provider in Singapore is seeking an experienced HR professional to manage payroll administration and support the recruitment cycle. The candidate should have at least a Diploma or Degree in Business Management or Human Resource Management, and at least 3 years of relevant HR experience. Proficiency in Infotech and Microsoft365, along with strong communication skills in English and Chinese, is required for effective stakeholder engagement. This role involves managing the end-to-end employee lifecycle and ensuring compliance with local regulations.

Qualifications

• At least 3 years of relevant HR experience, preferably in manufacturing.
• Experience in managing monthly payroll administration.
• Knowledge of Singapore Employment and Legislation practices.

Responsibilities

• Manage monthly payroll administration and HR system updates.
• Support the recruitment cycle and handle work pass matters.
• Oversee the end-to-end employee lifecycle.
• Coordinate training programmes and maintain training records.
• Manage government-related claims and compliance.

Skills

Interpersonal skills

Independent and self-motivated

Proficient in Microsoft365

Payroll processing experience

Communication in English and Chinese

Education

Diploma/Degree in Business Management or Human Resource Management

Tools

Infotech

Job description

1. Payroll & HR Administration

• Manage monthly payroll administration, including processing attendance, overtime, and ensuring payroll accuracy.
• Maintain and update the HR system, including employees’ personal information, leave records, and other data.
• Prepare final settlements in the payroll system during offboarding.

2. Recruitment & Work Pass Administration

• Support the full recruitment cycle, including job postings, screening applications, and coordinating interviews with hiring managers.
• Handle all work pass matters—applications, renewals and cancellations via WPOL, EPOL and other statutory platforms.
• Create and maintain new employees’ electronic personnel files (e-pfiles).

3. Manage Full Employee Cycle

• Oversee the end-to-end employee lifecycle, including onboarding, employment administration and offboarding processes.
• Conduct comprehensive first-day orientation and induction programmes to ensure a smooth transition for new hires.
• Ensure all onboarding requirements—documentation, system access, accounts set-up and HR administration—are completed accurately and timely.
• Monitor timelines, prepare appraisal, and coordinate the confirmation or extension process with relevant HODs.
• Maintain and update employees’ e-pfiles to ensure accurate, organised, and compliant record-keeping throughout their tenure.
• Manage resignation and offboarding procedures, including preparing acceptance of resignation letters and guiding employees through the exit clearance process.
• Submit IR21 to IRAS promptly for applicable employees, ensuring compliance with statutory requirements.
• Coordinate timely deactivation of system and application access (email, Windows login, Adobe, MHC, etc.) after the employee’s final working day.

4. Training & Development

• Maintain and monitor employees’ training records.
• Coordinate and arrange training programmes based on the requirements submitted by the respective HODs, ensuring timely scheduling and proper documentation.

5. Government Claims & Compliance

• Manage the submission of all government-related claims, including Maternity Leave, NS Leave, Childcare Leave, and other statutory schemes.
• Ensure HR practices comply with MOM, IRAS, CPF Board and other regulatory requirements.

6. Employee Welfare & HR Support

• Provide support in planning and executing employee welfare programmes and company events.
• Maintain e-pfiles, ensuring accuracy and confidentiality.
• Assist the HR Manager with ad-hoc HR projects and tasks.
• Provide administrative support to other departments when required.

7. Personal Assistant (PA) Duties

• Manage calendars, schedules and appointments for management.
• Coordinate and arrange meetings, including venue setup.
• Handle travel arrangements, visa applications, accommodation and itinerary planning.
• Maintain strict confidentiality when handling sensitive information and communications.
• Assist with personal errands or tasks for management when required.
• Act as the liaison between management and internal and external stakeholders to ensure smooth communication.

8. Administrative Duties

• Manage office supplies, stationery inventory and place replenishment orders when necessary.
• Any ad-hoc administrative duties as required.

Requirements:

• At least Diploma / Degree in Business Management or Human Resource Management
• At least 3 years of relevant HR experience, if in a manufacturing set up will be in added advantage
• Experience in full payroll process. Proficient in Infotech is an added advantage.
• Knowledge in Singapore Employment and Legislation practices
• Proficient in Microsoft365
• Independent and self‑motivated
• Possess good interpersonal skills to engage stakeholders at all levels
• Able to converse and write in English and Chinese as communicating with Chinese speaking employees from time to time is required