HR Assistant

DIGIPHOTO ENTERTAINMENT IMAGING PTE. LTD.; Singapore; On-site; SGD 22,000 - 28,000; Full time

Job summary

DIGIPHOTO ENTERTAINMENT IMAGING PTE. LTD. in Singapore is seeking an organized HR Assistant to support day-to-day HR operations, focusing on administration, onboarding/offboarding, employee documentation, and uniform inventory across sites.

The role involves maintaining confidential records, coordinating recruitment activities, preparing letters of employment and other HR documents, and assisting the HR Manager with invoice handling and ad-hoc tasks to ensure smooth daily operations.

Qualifications

• Diploma in Human Resource Management, Business Administration, or related field.
• At least 1 year of relevant HR experience preferred.
• Knowledge of Singapore Employment Act and MOM work pass processes is an advantage.
• Proficient in Microsoft Office and HRIS systems.
• Good communication, organisational, and administrative skills.
• Positive working attitude with a willingness to learn.
• Self-motivated, proactive, and able to work independently.
• Meticulous, responsible, and a good team player.
• Strong attention to detail and ability to manage multiple tasks efficiently.

Responsibilities

• Coordinate onboarding and offboarding, including documentation and exit clearance.
• Prepare employment contracts, confirmations, promotions, transfers, and other HR letters.
• Create, maintain, and organise employee personal files in hardcopy format.
• Maintain accurate and confidential employee records.
• Manage uniform inventory across sites, including stock monitoring and replenishment.
• Coordinate vendor orders and ensure timely restocking of uniforms.
• Support recruitment activities: job postings, candidate screening, shortlisting, and interviews.
• Maintain recruitment trackers and assist with offers.
• Update employee master lists and HR records regularly.
• Assist with monthly attendance verification and data consolidation.
• Liaise with site managers on gate passes and other HR admin matters.
• Provide administrative support to the HR Manager and handle ad-hoc tasks.

Skills

Strong communication

Organisational skills

Administrative skills

Multitasking

Education

Diploma in HR Management or related field

Tools

MS Office

HRIS systems

Job description

JobDescription – HR Assistant | $2,000 – $2,500

PositionSummary

The HRAssistant supports the day-to-day operations of the Human Resourcesdepartment, with a focus on HR administration, recruitment coordination,employee documentation, and uniform inventory management. The role ensuresaccurate record-keeping, efficient HR processes, and compliance with companypolicies.

KeyResponsibilities

• Coordinate employee onboarding and offboarding processes, including documentation and exit clearance.
• Prepare HR documents such as employment contracts, confirmation, promotion, transfer, warning, and other HR-related letters.
• Create, maintain, and organise employee personal files only hardcopy.
• Maintain accurate employee records and ensure strict confidentiality.
• Manage uniform inventory across various sites, including stock monitoring, issuance, collection, and replenishment.
• Maintain uniform stock records, conduct periodic inventory checks, and coordinate orders with vendors.
• Support recruitment activities, including job postings, candidate screening, shortlisting, and interview arrangements.
• Maintain recruitment trackers and assist with the preparation of employment offers.
• Update employee master lists and HR records regularly.
• Assist with monthly attendance verification and consolidation of employee records.
• Maintain proper filing and documentation of HR-related records, invoices, and inventory reports.
• Application on gate passes, liaise with site managers and Operations on HR administrative matters.
• Provide administrative and operational support to the HR Manager to ensure smooth daily HR operations.
• Perform other HR-related duties and ad-hoc assignments as directed by the HR Manager.

Requirements

• Diploma in Human Resource Management, Business Administration, or a related field.
• At least 1 year of relevant HR experience is preferred.
• Knowledge of Singapore Employment Act and MOM work pass processes is an advantage.
• Proficient in Microsoft Office and HRIS systems.
• Good communication, organisational, and administrative skills.
• Positive working attitude with a willingness to learn.
• Self-motivated, proactive, and able to work independently.
• Meticulous, responsible, and a good team player.
• Strong attention to detail and ability to manage multiple tasks efficiently.