HR ASSISTANT

YI YUAN CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

YI YUAN CONSTRUCTION PTE. LTD. is seeking an HR Administrator to assist with day-to-day HR operations, manage payroll inputs, and handle work pass administration. The role involves recruitment support, onboarding/offboarding, and maintaining accurate employee records.

The successful candidate will draft HR documents, coordinate with external parties, and provide general HR support ensuring efficient workflows. Fresh graduates are welcome to apply and a diploma in HR or related field is preferred.

Qualifications

• Strong communication and interpersonal skills to engage effectively with stakeholders.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Responsible, organised, and detail-oriented work approach.
• Willingness to learn and ability to work collaboratively in a team environment.

Responsibilities

• Maintain and update employee records, including personal information, leave, and attendance data to ensure accuracy and compliance
• Prepare monthly payroll inputs by compiling attendance, overtime, allowances, and deductions for payroll processing
• Manage Work Permit and S Pass applications, renewals, cancellations, and monitor expiry dates to ensure timely compliance
• Support foreign worker administration by coordinating with relevant parties and handling dormitory and accommodation matters as needed
• Draft employment contracts, HR letters, and other employee documents to facilitate HR processes
• Assist with employee onboarding and offboarding to ensure smooth transitions
• Coordinate CoreTrade registration, renewal, and training course arrangements to support employee development
• Support recruitment activities by posting job advertisements and arranging interviews to attract suitable candidates
• Perform filing, data entry, and maintenance of HR documents to ensure organized record-keeping
• Liaise with employees, dormitory operators, training centres, and external parties to facilitate HR operations
• Provide general administrative support to the HR department to maintain efficient workflows
• Carry out other HR and administrative duties as assigned to meet department needs

Skills

Strong communication

Interpersonal skills

MS Excel

MS Word

Detail-oriented

Organised

Teamwork

Willingness to learn

Education

Diploma in Human Resources, Business Administration, or related discipline

Job description

Job Summary

Assist with daily HR operations and administrative duties to support employee record management, payroll preparation, work pass administration, recruitment, and employee onboarding/offboarding processes.

Responsibilities

• Maintain and update employee records, including personal information, leave, and attendance data to ensure accuracy and compliance
• Prepare monthly payroll inputs by compiling attendance, overtime, allowances, and deductions for payroll processing
• Manage Work Permit and S Pass applications, renewals, cancellations, and monitor expiry dates to ensure timely compliance
• Support foreign worker administration by coordinating with relevant parties and handling dormitory and accommodation matters as needed
• Draft employment contracts, HR letters, and other employee documents to facilitate HR processes
• Assist with employee onboarding and offboarding to ensure smooth transitions
• Coordinate CoreTrade registration, renewal, and training course arrangements to support employee development
• Support recruitment activities by posting job advertisements and arranging interviews to attract suitable candidates
• Perform filing, data entry, and maintenance of HR documents to ensure organized record-keeping
• Liaise with employees, dormitory operators, training centres, and external parties to facilitate HR operations
• Provide general administrative support to the HR department to maintain efficient workflows
• Carry out other HR and administrative duties as assigned to meet department needs

Preferred competencies and qualifications

• Diploma in Human Resources, Business Administration, or related discipline
• Relevant HR or administrative experience; fresh graduates are welcome to apply
• Basic knowledge of Singapore employment regulations and Ministry of Manpower (MOM) work pass procedures
• Proficient in Microsoft Office applications, especially Excel and Word
• Strong communication and interpersonal skills to engage effectively with stakeholders
• Responsible, organised, and detail-oriented work approach
• Willingness to learn and ability to work collaboratively in a team environment