HR Assistant (Urgent)

MCI Career Services; Singapore; On-site; SGD 42,000 - 64,000; Full time

Benefits offered by this job

Company transport provided

Career stability

Job summary

MCI Career Services in Singapore is seeking an HR & Admin Coordinator to lead the end-to-end recruitment process from sourcing to offers and to maintain strong partnerships with internal and external channels.

You will update databases, prepare HR documentation, reports on hires by department, and assist with benefits administration, events, and compliance. This role requires a Diploma or degree and at least two years in HR or admin support, with strong communication and MS Office skills.

Qualifications

• Diploma or degree in HR or related field.
• 2+ years of HR or administrative support experience.
• Strong communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Knowledge of HRIS and payroll software preferred.

Responsibilities

• Lead end-to-end recruitment from sourcing to offers.
• Maintain partnerships with internal and external sourcing channels.
• Review recruitment and sourcing strategies regularly.
• Manage graduate hires, internships, and job fairs.
• Update internal databases with new hire information.
• Prepare HR documentation for personnel files.
• Prepare reports on HR metrics (e.g., hires by department).
• Assist with benefits administration (enrolment, changes, terminations).
• Coordinate employee events and training sessions.
• Ensure compliance with policies and legal requirements.

Skills

MS Office

Communication skills

Attention to detail

Organizational skills

Teamwork

HRIS

Payroll software

Confidentiality

Education

Bachelor's degree in HR or related field

Diploma or equivalent

Tools

HRIS

Payroll software

Job description

Singapore, Singapore | Posted on 01/07/2025

• Working hours: Monday - Friday (8.30am - 6.00pm)
• PB + Company transport provided + Career stability

Job Description

• Lead the end-to-end recruitment process from sourcing, facilitating interviews, conduction reference checks when needed and making employment offers
• Responsible for establishing and maintaining strong partnerships with both internal and external sourcing channels, ensuring that all positions are filled in a timely and cost-effective manner
• Review recruitment and sourcing strategies on a regular basis
• Manage strategic initiatives such as graduate hire programs, internships, job fairs, etc
• Update internal databases with new hire information
• Prepare HR documentation for employees P-files and ensure required personnel records are in order
• Prepare reports and presentations on HR-related metrics like total number of hires by department
• Assist with employee benefits administration, including enrolment, changes, and terminations
• Coordinate employee events and activities, including training sessions, team building events, and employee recognition programs
• Ensure compliance with company policies and procedures and legal requirements related to HR and Admin activities
• Any other ad-hoc duties as assigned

Requirements

• Diploma or equivalent; Bachelor's degree in HR or related field preferred
• Minimum of 2 years of experience in HR and/or administrative support roles
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal skills
• Proficiency in MS Office applications, including Excel, Word, and PowerPoint
• Knowledge of HRIS and payroll software is preferred
• Ability to maintain confidentiality and handle sensitive information with discretion
• Ability to work independently and as part of a team

Applicantswho possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.