HR/Admin Assistant

NOVA-TECH MFG PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

NOVA-TECH MFG PTE. LTD. in Singapore is seeking an HR / Admin Assistant to support daily HR operations, with a focus on recruitment, hiring coordination and onboarding.

You will work closely with hiring managers, candidates and internal teams to ensure timely recruitment and smooth onboarding processes. The role requires a diploma in HR or related field, 1–2 years HR administration experience, strong communication and organisational skills, and proficiency in MS Office.

Qualifications

• Diploma or equivalent in Human Resources or related field.
• 1–2 years HR administration, recruitment or onboarding preferred.
• Internship experience with a willingness to learn may be considered.
• Familiarity with recruitment platforms and candidate documentation.
• Proficient in Microsoft Office; strong communication and organisational skills.

Responsibilities

• Post and update job advertisements on recruitment platforms.
• Source candidates via job portals, agencies, referrals and other channels.
• Screen resumes and shortlist candidates based on job requirements.
• Coordinate interviews between candidates and hiring managers.
• Communicate with candidates regarding interview arrangements, status and follow-up.
• Liaise with recruitment agencies on submissions, interview arrangements and feedback.
• Maintain accurate recruitment records, trackers and manpower updates.
• Coordinate pre-employment documents and new employee information.
• Arrange medicals, background checks and other pre-employment steps where applicable.
• Prepare onboarding documents, employee files and HRIS records.
• Undertake ad-hoc HR and admin tasks as needed.

Skills

Recruitment

Onboarding

HR administration

Interview coordination

HRIS

MS Office

Education

Diploma in HR or Business Administration

Tools

Excel

Word

Outlook

Job description

About the role

The HR / Admin Assistant supports daily HR operations, with a primary focus on recruitment, hiring coordination and new employee onboarding. The role works closely with hiring managers, candidates, recruitment agencies and internal departments to support manpower requirements and ensure a smooth hiring and onboarding process. The role also assists with employee records, HR administration and general office administration.

Key responsibilities

• Post and update job advertisements on approved recruitment platforms.
• Source candidates through job portals, recruitment agencies, referrals and other channels.
• Screen resumes and shortlist candidates based on job requirements.
• Coordinate interviews between candidates and hiring managers.
• Communicate with candidates regarding interview arrangements, application status and follow-up.
• Liaise with recruitment agencies on candidate submissions, interview arrangements and feedback.
• Maintain accurate recruitment records, hiring trackers and manpower updates.
• Coordinate pre-employment documents and new employee information.
• Arrange medical examinations, background checks and other required pre-employment steps where applicable.
• Prepare onboarding documents, employee files and HRIS records.
• Undertake ad-hoc HR, administration and other related assignments as assigned by the HRD/Immediate Superior from time to time, in line with business and operational needs.

About you

• Diploma or equivalent qualification in Human Resources, Business Administration or a related discipline.
• 1-2 years of experience in HR administration, recruitment or onboarding is preferred.
• Candidates with relevant internship experience and a strong willingness to learn may also be considered.
• Familiarity with recruitment platforms, interview coordination and employee documentation.
• Basic knowledge of HR administration and onboarding processes.
• Proficient in Microsoft Office, especially Excel, Word and Outlook.
• Good communication, coordination and organisational skills.
• Detail-oriented, responsible, proactive and able to follow up on outstanding matters.
• Able to manage multiple tasks in a fast-paced manufacturing environment.
• A good team player who can work effectively with hiring managers and different departments.
• Willing to work at East Region/Changi North Crescent