HR Assistant

Digiphoto Entertainment Imaging; Singapore; On-site; SGD 22,000 - 28,000; Full time

Job summary

Digiphoto Entertainment Imaging in Singapore is seeking an HR Assistant to support day-to-day HR administration, onboarding/offboarding, employee documentation, and uniform inventory management. The role emphasizes accurate record-keeping, confidentiality, and efficient HR processes.

You will also assist with recruitment activities, prepare HR letters, and help with attendance data and HR reporting under supervision of the HR Manager.

Qualifications

• Diploma in Human Resource Management or related field.
• 1+ year HR experience preferred.
• Knowledge of Singapore Employment Act and MOM work pass processes an advantage.

Responsibilities

• Coordinate onboarding and offboarding processes with documentation and exit clearance.
• Prepare HR documents such as contracts, confirmations, promotions, transfers, warnings and other letters.
• Create, maintain and organise employee files (hard copy).
• Maintain accurate employee records with strict confidentiality.
• Manage uniform inventory across sites including stock monitoring, issuance and replenishment.
• Support recruitment activities: job postings, screening, shortlisting and interview arrangements.
• Update recruitment trackers and assist with employment offers and master lists.

Skills

HR administration

Recruitment coordination

Record keeping

Education

Diploma in HR Management

Tools

Microsoft Office

HRIS systems

Job description

JobDescription – HR Assistant | $2,000 – $2,500

PositionSummary

The HRAssistant supports the day-to-day operations of the Human Resourcesdepartment, with a focus on HR administration, recruitment coordination,employee documentation, and uniform inventory management. The role ensuresaccurate record-keeping, efficient HR processes, and compliance with companypolicies.

KeyResponsibilities

• Coordinate employee onboarding and offboarding processes, including documentation and exit clearance.
• Prepare HR documents such as employment contracts, confirmation, promotion, transfer, warning, and other HR-related letters.
• Create, maintain, and organise employee personal files only hardcopy.
• Maintain accurate employee records and ensure strict confidentiality.
• Manage uniform inventory across various sites, including stock monitoring, issuance, collection, and replenishment.
• Maintain uniform stock records, conduct periodic inventory checks, and coordinate orders with vendors.
• Support recruitment activities, including job postings, candidate screening, shortlisting, and interview arrangements.
• Maintain recruitment trackers and assist with the preparation of employment offers.
• Update employee master lists and HR records regularly.
• Assist with monthly attendance verification and consolidation of employee records.
• Maintain proper filing and documentation of HR-related records, invoices, and inventory reports.
• Application on gate passes, liaise with site managers and Operations on HR administrative matters.
• Provide administrative and operational support to the HR Manager to ensure smooth daily HR operations.
• Perform other HR-related duties and ad-hoc assignments as directed by the HR Manager.

Requirements

• Diploma in Human Resource Management, Business Administration, or a related field.
• At least 1 year of relevant HR experience is preferred.
• Knowledge of Singapore Employment Act and MOM work pass processes is an advantage.
• Proficient in Microsoft Office and HRIS systems.
• Good communication, organisational, and administrative skills.
• Positive working attitude with a willingness to learn.
• Self-motivated, proactive, and able to work independently.
• Meticulous, responsible, and a good team player.
• Strong attention to detail and ability to manage multiple tasks efficiently.