HR Assistant

HSM SHIP MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

HSM Ship Management Pte. Ltd. in Singapore seeks a capable HR Admin to support recruitment, manage monthly payroll, and assist daily HR operations. You will work closely with managers to align manpower plans and ensure compliant processes.

You will handle job postings, screen applicants, conduct interviews, coordinate onboarding, and maintain employee records, including dormitory administration for foreign staff. Proficiency in MS Office and local MOM rules is essential.

Qualifications

• Minimum 1 year of HR experience.
• Knowledge of local labor laws including MOM procedures.
• Proficient in Microsoft Office for HR documentation and reporting.
• Ability to work independently and take initiative.

Responsibilities

• Work with managers to understand manpower needs, candidate profiles and recruitment timelines.
• Prepare and publish job advertisements and identify recruitment channels.
• Screen applications, conduct preliminary interviews and coordinate interviews.
• Conduct reference checks and follow up on offers.
• Coordinate onboarding, including documentation and orientation.
• Maintain and update employee records and p-files.
• Oversee dormitory administration and allocations for foreign staff.
• Manage end-to-end monthly payroll for blue-collar employees.
• Collect attendance, overtime, allowances, leave and claims; ensure confidentiality of payroll data.
• Provide HR support for ad hoc tasks.

Skills

Recruitment coordination

Payroll administration

HR documentation

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

We are seeking a suitably qualified HR Admin to support recruitment, manage monthly payroll, and assist with daily human resource operations.

Responsibilities

• Work closely with hiring managers to understand manpower requirements, candidate profiles and Recruitment timelines
• Prepare and publish job advertisements and identify appropriate recruitment channels.
• Screen applications, conduct preliminary interviews and coordinate interviews with hiring managers
• Conduct reference checks and follow up on job offers
• Coordinate the onboarding process, including employment documentation, orientation and necessary internal arrangements
• Prepare employment-related documents
• Monitor the validity and renewal of work passes
• Maintain and update employee records and p-files
• Dormitory Administration
• Accurate maintenance of dormitory records
• Coordinate dormitory applications, allocations, and check-in/check-out arrangements for foreign employees.
• Manage end-to-end monthly payroll for blue-collar employees
• Collect and verify attendance, overtime, allowances, leave and claims
• Calculate salaries, overtime pay, deductions and adjustments accurately and within the stipulated
• Address payroll queries, rectify discrepancies and maintain payroll records
• Ensure the strict confidentiality of all payroll information
• Provide support for HR ad hoc tasks as assigned

Requirements

• Minimum 1 years of relevant HR experience
• Knowledge of local labor laws, including the Employment Act and Ministry of Manpower (MOM) procedures and systems
• Proficient in Microsoft Office applications to manage HR documentation and reporting
• Ability to work independently with initiative and accountability
• Resourceful, proactive, and detail-oriented with a positive work attitude