HR & Admin Assistant

LOCA SUPPLY PRIVATE LIMITED; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

LOCA SUPPLY PRIVATE LIMITED in Singapore seeks an HR Coordinator to support recruitment, onboarding, and daily HR operations. You will manage confidential personnel records, coordinate payroll-related tasks such as CPF and FWL, and serve as the main point of contact for employees on onboarding and HR inquiries.

Responsibilities include maintaining HRIS records, handling permit applications and renewals, preparing HR letters, and assisting in employee engagement activities and internal

Qualifications

• Minimum 1 year of HR experience.
• Independent and able to multi-task.
• Strong teamwork and work ethic.
• Excellent interpersonal and communication skills.
• Meticulous and detail-oriented with confidentiality.

Responsibilities

• Coordinate recruitment, interviews, and candidate liaison.
• Coordinate onboarding, docs, orientation, IDs, admin support.
• Maintain confidential HR records and HRIS data.
• Be the primary contact for employees on onboarding and inquiries.
• Organize employee engagement activities and internal communications.
• Handle employment permits and work passes renewal/cancellation.
• Oversee end-to-end HR operations including payroll coordination.
• Prepare HR-related letters (appointment, promotion, resignation, etc.).
• Ensure statutory payments (CPF contributions, FWL).
• Prepare government claims (childcare leave, maternity leave).
• Perform other HR/admin duties as assigned.

Skills

Interpersonal skills

Communication skills

Team player

Multitasking

Confidentiality

Organizational skills

Tools

HRIS

Job description

Job Description

• Support recruitment activities, including coordinating interviews, liaising with candidates, and facilitating the hiring process.
• Coordinate onboarding arrangements for new hires, including preparation of documentation, orientation, employee ID issuance, and administrative support.
• Maintain accurate, well-organized, and confidential employee records, HR documentation, personnel files, and HR information system records, including new hires, staff movements, and employee turnover.
• Serve as the primary point of contact for employees on HR-related matters, including onboarding, job placements, allowances, and employment-related enquiries.
• Assist in organizing employee engagement activities and preparing internal communication materials to promote employee engagement and positive workplace relationships.
• Coordinate the application, renewal, and cancellation of employment permits and relevant work passes for employees.
• Handle end-to-end HR operations, including recruitment, staff training coordination, and monthly payroll administration.
• Prepare and issue HR-related letters, including appointment, confirmation, promotion, transfer, resignation, and disciplinary letters.
• Ensure timely and accurate administration of statutory payments, including Central Provident Fund (CPF) contributions and Foreign Worker Levy (FWL).
• Prepare and submit government claims and applications, including paid childcare leave, maternity leave, levy waivers, and other applicable employment-related claims.
• Perform other HR-related duties and administrative tasks as assigned from time to time.

Job Requirements

• At least 1 years above of working experience in Human Resource is required for this position.
• Independent, responsible and able to multi-task.
• A team player with strong work ethics.
• Good interpersonal and communication skills.
• Meticulous and detail-oriented, with high sensitivity in handling confidential company and employee information.