HR Assistant

MORGAN FUND PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Part time

Job summary

MORGAN FUND PTE. LTD. in Singapore invites applications for a part-time HR & Admin Assistant to support daily HR operations, recruitment activities, onboarding, and documentation. You will maintain personnel records, assist with payroll, and handle MOM-related matters, IRAS clearance, and policy queries.

We value confidentiality, strong communication in English and Mandarin, and the ability to work independently with 2-3 days per week. Proficiency in Microsoft Office is essential.

Qualifications

• Diploma or Degree in HR, Business Administration, or a related field.
• At least 1 year of HR or administrative experience.
• Good command of written and spoken English and Mandarin.
• Familiarity with MOM work pass procedures and IRAS tax clearance is a plus.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Detail-oriented and able to handle confidential information.

Responsibilities

• Assist with daily HR and administrative operations to ensure smooth workflow.
• Support recruitment activities, including job postings, resume screening, interview scheduling, and candidate coordination.
• Assist with employee onboarding, orientation, and offboarding processes.
• Maintain accurate and up-to-date employee records, personnel files, and HR databases.
• Prepare employment contracts, HR letters, confirmation letters, and other HR-related documentation.
• Assist with monthly payroll preparation, attendance tracking, leave records, claims, and employee benefits administration.
• Assist with work pass applications, renewals, cancellations, and other MOM-related administrative matters.
• Assist with employee tax clearance procedures, including the preparation and submission of IRAS Form IR21, where applicable.
• Respond to general employee enquiries regarding HR policies, leave, and administrative procedures.
• Support performance appraisal coordination and employee engagement activities when required.
• Assist in ensuring HR documentation and procedures comply with company policies and applicable Singapore employment regulations.
• Maintain strict confidentiality of employee information and company records.
• Prepare HR reports, update spreadsheets, and provide general administrative support to management.
• Perform other ad-hoc HR and administrative duties as assigned.

Skills

English & Mandarin

Communication

Interpersonal skills

Organisational skills

Attention to detail

Confidentiality

Independent/Autonomous

Proactive/Adaptable

Availability 2-3 days/wk

Education

Diploma/Degree in HR or related field

Tools

Microsoft Office

Job description

• Assist with daily HR and administrative operations to ensure smooth workflow.

• Support recruitment activities, including job postings, resume screening, interview scheduling, and candidate coordination.

• Assist with employee onboarding, orientation, and offboarding processes.

• Maintain accurate and up-to-date employee records, personnel files, and HR databases.

• Prepare employment contracts, HR letters, confirmation letters, and other HR-related documentation.

• Assist with monthly payroll preparation, attendance tracking, leave records, claims, and employee benefits administration.

• Assist with work pass applications, renewals, cancellations, and other MOM-related administrative matters.

• Assist with employee tax clearance procedures, including the preparation and submission of IRAS Form IR21, where applicable.

• Respond to general employee enquiries regarding HR policies, leave, and administrative procedures.

• Support performance appraisal coordination and employee engagement activities when required.

• Assist in ensuring HR documentation and procedures comply with company policies and applicable Singapore employment regulations.

• Maintain strict confidentiality of employee information and company records.

• Prepare HR reports, update spreadsheets, and provide general administrative support to management.

• Perform other ad-hoc HR and administrative duties as assigned.

Job Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related field is preferred.

• At least 1 year of relevant HR or administrative experience is preferred.

• Good command of written and spoken English and Mandarin.

• Basic understanding of Singapore employment regulations, HR processes, and payroll administration is an advantage.

• Familiarity with MOM work pass procedures and IRAS tax clearance requirements is a plus.

• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.

• Good communication, interpersonal, and organisational skills.

• Detail-oriented, responsible, and able to handle confidential information professionally.

• Proactive, adaptable, and able to work independently with minimal supervision.

• Able to commit to 2-3 working days per week.