HR & Admin Assistant

LAWRENCE LANDSCAPE AND CONSTRUCTION PTE LTD; Singapore; Sur place; SGD 31 000 - 40 000; Plein temps

Résumé du poste

LAWRENCE LANDSCAPE AND CONSTRUCTION PTE LTD is seeking an HR & Admin Assistant to support daily human resources, payroll, accounts and general administration. The role requires meticulous coordination and a proactive approach to ensure smooth operations across departments.

You will maintain attendance records, assist payroll processing, handle onboarding/offboarding, and manage employee records and statutory submissions in compliance with local regulations.

Qualifications

• GCE N/O/A Level, ITE, Diploma in HR/Account/Business or equivalent education background.
• Preferably 1 year of payroll or accounts experience; fresh graduates with HR and accounts interest are encouraged to apply.
• Basic understanding of Singapore employment regulations and payroll statutory requirements is advantageous.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Demonstrate meticulous organization skills and the ability to work independently to meet deadlines.
• Exhibit positive teamwork, effective communication skills, and a strong willingness to learn.

Responsabilités

• Maintain accurate daily worker attendance records, including leave and absences.
• Organise and maintain documentation, employee records, and payroll filing systems to support operational efficiency.
• Manage onboarding and offboarding processes by preparing documentation, conducting orientation, facilitating clearance, and coordinating handovers.
• Assist in processing monthly payroll, CPF contributions, tax clearance, and reimbursements to ensure timely and accurate payments.
• Prepare annual IR8A submissions and manage statutory and government claims in compliance with regulatory requirements.
• Generate employment-related documents such as contracts, confirmation letters, increment letters, termination letters, and payslips to support HR administration.
• Maintain and update employee records in accordance with labour laws to ensure legal compliance.
• Verify staff attendance records, staff movement data, and payroll inputs for accuracy to prevent errors in payroll processing.
• Support submission of statutory contributions including CPF, FWL, SDL, IR8A, and IR21, along with monthly payroll-related reports to meet statutory deadlines.
• Assist in preparing payroll reconciliation reports and respond promptly to staff payroll queries to maintain employee satisfaction.
• Prepare payment voucher, perform general HR administrative duties and undertake additional tasks assigned by the Supervisor to support department objectives.
• Handle sensitive information with confidentiality and uphold professional ethics in all HR activities.

Connaissances

Microsoft Excel

Microsoft Word

Formation

GCE N/O/A Level, ITE, Diploma in HR/Account/Business or equivalent

Description du poste

Job Summary

HR & Admin Assistant is responsible for supporting the company's daily human resources, payroll, account and administrative functions to ensure smooth operations across various activities. This role demands strong coordinate skill and a meticulous work approach.

Responsibilities

• Maintain accurate daily worker attendance records, including leave and absences, and initiate timely follow-up actions to ensure compliance
• Organise and maintain proper documentation, employee records, and payroll filing systems to support operational efficiency
• Manage onboarding and offboarding processes by preparing documentation, conducting orientation, facilitating clearance, and coordinating handovers
• Assist in processing monthly payroll, CPF contributions, tax clearance, and reimbursements to ensure timely and accurate payments
• Prepare annual IR8A submissions and manage statutory and government claims in compliance with regulatory requirements
• Generate employment-related documents such as contracts, confirmation letters, increment letters, termination letters, and payslips to support HR administration
• Maintain and update employee records in accordance with labour laws to ensure legal compliance
• Verify staff attendance records, staff movement data, and payroll inputs for accuracy to prevent errors in payroll processing
• Support submission of statutory contributions including CPF, FWL, SDL, IR8A, and IR21, along with monthly payroll-related reports to meet statutory deadlines
• Assist in preparing payroll reconciliation reports and respond promptly to staff payroll queries to maintain employee satisfaction
• Prepare payment voucher, perform general HR administrative duties and undertake additional tasks assigned by the Supervisor to support department objectives
• Handle sensitive information with confidentiality and uphold professional ethics in all HR activities

Preferred competencies and qualifications

• GCE N/O/A Level, ITE, Diploma in HR/Account/Business or equivalent education background
• Preferably 1 years of payroll or accounts experience; fresh graduates with HR and accounts interest are encouraged to apply
• Basic understanding of Singapore employment regulations and payroll statutory requirements is advantageous
• Proficient in Microsoft Office applications, especially Excel and Word, to support data management and reporting
• Demonstrate meticulous organization skills and the ability to work independently to meet deadlines
• Exhibit positive teamwork, effective communication skills, and a strong willingness to learn
• Maintain a conscientious attitude with a strong sense of responsibility and professional ethics