HR and Admin Executive

BENEL SINGAPORE PTE LTD; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading HR services firm based in Singapore is seeking an experienced HR Generalist to manage a full spectrum of human resources responsibilities. This role requires at least 2 years of experience in HR, adeptness in processing payroll, and a team-oriented attitude. The candidate should be skilled in using Microsoft Office tools and demonstrate strong organizational skills. Responsibilities include overseeing hiring processes, managing employee documentation, and ensuring compliance with company policies.

Qualifications

• Minimum 2 years of working experience as HR generalist.
• Ability to work independently with minimal supervision.
• Strong writing and analytical skills.

Responsibilities

• Oversee full spectrum of HR functions.
• Process payroll and manage government claims.
• Screen candidates and conduct interviews.

Skills

Team-oriented

Organizational skills

Attention to detail

Analytical skills

Problem-solving skills

Confidentiality

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft Power Point

Job description

Human resource function

• Responsible for overall system in HR department and oversee full spectrum of HR.
• Process monthly payroll, government grants/claims, budgeting, administer/support annual increment exercise and bonus payrout.
• Responsible for MOM survey, work pass administration, various of government paid leave.
• Understanding and executing staffing requisition, requirements and issues from all departments
• Drafting and updating of documents such as job descriptions, employee handbook, performance appraisal, forms, policies and other HR related documents.
• Screening the candidates by resume shortlisting, phone interview and personal interviews; coordination with the concerned departments & background verification of the shortlisted candidates.
• Maintain employees’ leaves, medical and attendance record. Keeping track of employees’ attendance / absenteeism.
• Onboarding program and briefing to new employee including submitting IT requests for laptops, mobile phones, and other necessary equipment.
• Track employees due for confirmation and prepare relevant letters, including confirmation, promotion, transfer, and resignation acceptance letters. Ensure updates are accurately recorded in Infotech.
• Conduct exit interviews to identify reasons for employee’s termination
• Maintain and organize personnel files for all new hires, ensuring accurate documentation and a structured filing system. Input new employee details into Infotech.
• Oversee the planning and execution of company events or employee engagement activities
• Support Manager, General Administration of HR in other initiatives and projects.
• Other HR related Ad-hoc works.

Administrative function

• Provide assistance to the Finance department on daily processing of Account Receivables and Account Payables
• Perform generalAdministrative function
• Perform general office administration work including insurance, road tax renewal, upkeep of office premises, etc;
• Liaise with external vendors for outsourced services provided to the company;
• Maintain and update IT Asset Management list
• Perform internal ISO audit within the company and maintain ISO documentation;
• Oversee employees’ compliance with company rules
• Assist in the Occupational Safety of the company
• Oversee sustainability reporting - helping to collect, organize, and present data on a company’s environmental, social, and governance (ESG) performance office administration work including insurance, road tax renewal, upkeep of office premises, etc;

Requirements

• Minimum 2 years of working experience as HR generalist with full spectrum of HR
• Ability to work independently under minimal supervision
• Ability to work well with a team across multiple departments - people-oriented
• Computer literate particularly with Microsoft Outlook, Microsoft Excel, Microsoft Word & Microsoft Power Point.
• Strong organizational skills with excellent attention to details, willingness to develop & learn new skills.
• Good writing, analytical and problem-solving skills.
• Discretion, confidentiality and professionalism at all times.