HR & Administrative Assistant – Entry Level| Kaki Bukit

STAFFKING PTE. LTD.; Singapore; On-site; SGD 25,000 - 28,000; Full time

Benefits offered by this job

Variable Bonus

Stable company

Medical benefits

5-day work week

Job summary

STAFFKING PTE. LTD. in Singapore is seeking an HR/Administrative Specialist to support HR processes and office operations. The role covers onboarding, contract preparation, records management and employee inquiries, with emphasis on accuracy and confidentiality.

You will also handle work passes, travel arrangements and event support, requiring 1–2 years in HR or admin and strong MS Office skills. This is a full-time permanent role with a 5-day work week and competitive benefits.

Qualifications

• Certificate or Diploma in HRM, BA or related field.
• 1–2 years HR or admin experience, preferably with employee records.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Possess strong communication and confidentiality.

Responsibilities

• HR administration throughout the employee lifecycle, including onboarding, confirmation, documentation and employee records.
• Prepare employment contracts, confirmation letters and HR-related documents, ensuring records are accurate and up to date.
• Maintain staff records including certifications, training, leave, medical leave and claims.
• Respond to employee enquiries and provide timely support on HR-related matters.
• Assist with work pass applications, renewals and cancellations via WPOL.
• Coordinate travel arrangements, including visas, air tickets, accommodation and travel insurance.
• Support managers with various HR and administrative matters, including electronic devices, accommodation, hampers, catering and company events.

Skills

Communication

Detail oriented

Confidentiality

Independence

Education

Diploma or certificate in HR/Business Admin

Tools

Microsoft Office

Job description

Industry: Marine Engineering

Salary: $2,200 – $2,500 per month

Working Hours: Monday – Friday, 8:30am – 6:00pm

Location: Kaki Bukit / East Area

Employment Type: Full-Time, Permanent

Job Benefits

• Variable Bonus subject to company and individual performance
• Stable and established company
• Medical benefits provided
• 5-day work week

Job Responsibilities

HR Support

• Assist with HR administration throughout the employee lifecycle, including onboarding, confirmation, documentation and employee records.
• Prepare employment contracts, confirmation letters and HR-related documents, ensuring records are accurate and up to date.
• Maintain staff records including certifications, training, access passes, leave, medical leave and claims.
• Respond to employee enquiries and provide timely support on HR-related matters.

Administrative Support

• Assist with work pass applications, renewals and cancellations via WPOL.
• Coordinate travel arrangements, including visas, air tickets, accommodation and travel insurance.
• Support managers with various HR and administrative matters, including electronic devices, accommodation, hampers, catering and company events.

Job Requirements

• Certificate or Diploma in Human Resource Management, Business Administration or a related discipline.
• 1–2 years of HR and/or administrative experience, preferably with exposure to employee records and HR documentation.
• Proficient in Microsoft Office, including Word, Excel and Outlook.
• Meticulous, organised and responsible, with good attention to detail and confidentiality when handling employee information.
• Good communication and interpersonal skills, with the ability to work independently and take initiative.

We regret that only shortlisted candidates will be notified.