HR & Admin Executive

ROBOACT PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

ROBOACT PTE. LTD. in Singapore is seeking an HR & Admin Executive to support day-to-day human resources and administrative operations. You will play an important role in keeping our people processes organised, ensuring smooth office operations, and supporting the team across various HR and administrative matters.

The ideal candidate is organised, proactive, detail-oriented, and comfortable working in a fast-paced environment.

Qualifications

• Diploma or Degree in Human Resources, Business Administration, Management or related field.
• Minimum 2 years of HR and administrative experience.
• Familiarity with Singapore employment practices and HR regulations.
• Strong written and verbal communication skills.
• Proactive, independent with ability to multitask and maintain confidentiality.

Responsibilities

• Manage day-to-day HR administrative activities including employee records, leave, attendance and personnel documentation.
• Support onboarding, offboarding and HR documentation preparation.
• Coordinate recruitment activities: job postings, screening, interview arrangements, follow-ups.
• Maintain accurate HR databases and employee records.
• Administer employee benefits, insurance and HR-related matters.
• Assist in preparing employment letters and HR communications.
• Ensure HR policies align with Singapore regulations.
• Manage general office administration and day-to-day operations.
• Coordinate office supplies, vendors, events and administrative tasks.
• Support other departments with ad-hoc projects and process improvements.

Skills

Organisational skills

Time management

Communication

Detail oriented

Confidentiality

Proactive

Interpersonal skills

Education

Diploma / Degree in HR or Business Admin or Management

Tools

Microsoft Office

Google Workspace

Job description

Job Type: Full-time
Experience: Minimum 2 years of relevant experience
Location: Singapore (Fully Work from Office)

About the Role

We are looking for a HR & Admin Executive to support our day-to-day human resources and administrative operations. You will play an important role in keeping our people processes organised, ensuring smooth office operations, and supporting the team across various HR and administrative matters.

The ideal candidate is organised, proactive, detail-oriented, and comfortable working in a fast-paced environment.

Key Responsibilities

Human Resources

• Manage day-to-day HR administrative activities, including employee records, leave, attendance and personnel documentation.
• Support the full employee lifecycle, including onboarding, offboarding and preparation of relevant HR documentation.
• Coordinate recruitment activities such as job postings, candidate screening, interview arrangements and follow-ups.
• Maintain accurate and up-to-date employee records and HR databases.
• Administer employee benefits, insurance and other HR-related matters.
• Assist in preparing employment letters, HR documents and other employee communications.
• Ensure HR policies and practices are implemented consistently and in accordance with Singapore employment regulations.

Administrative

• Manage general office administration and ensure smooth day-to-day office operations.
• Coordinate office supplies, equipment, vendors and service providers.
• Maintain proper filing and documentation of company records.
• Assist with company events, meetings and internal activities.
• Handle administrative correspondence and liaise with external parties when required.
• Support management and other departments with ad-hoc administrative tasks and projects.
• Identify opportunities to improve administrative processes and introduce more efficient ways of working.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Management or a related field.
• Minimum 2 years of relevant HR and administrative experience.
• Familiarity with Singapore employment practices and HR regulations.
• Good knowledge of Microsoft Office / Google Workspace.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Detail-oriented with strong follow-through and ability to maintain confidentiality.
• Proactive, independent and comfortable handling multiple tasks.
• Good interpersonal skills and ability to work well with employees across different levels.
• Candidates with experience in a startup or SME environment will be an advantage.