HR & Administration Executive

KYEC (S) Pte Ltd; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

A leading HR service provider in Singapore is looking for an HR Executive to manage recruitment, compliance, payroll, and employee relations. The ideal candidate should have a related diploma or degree, 2–3 years of HR experience particularly in the semiconductor or manufacturing industry, and strong organizational and communication skills. Proficiency in Microsoft Excel and familiarity with HR systems are essential. This role offers diverse responsibilities while supporting the MD directly.

Qualifications

• Minimum 2–3 years of HR experience in the semiconductor or manufacturing industry.
• Strong proficiency in Microsoft Excel, PowerPoint, and Word.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• End-to-end recruitment including scheduling interviews and assessments.
• Handle applications and renewals of work passes.
• Draft and maintain employment contracts.

Skills

Microsoft Excel

Organizational skills

Communication skills

Confidentiality

Education

Diploma or Degree in Human Resources or Business Administration

Tools

HR management systems

Microsoft PowerPoint

Microsoft Word

Job description

Full-Spectrum HR

• Recruitment & On boarding & Off boarding: End-to-end recruitment for all roles, scheduling interviews, coordinating assessments, and managing on boarding processes and off boarding processes.
• Work Pass & Employment Compliance: Handle applications, renewals, and cancellations of work passes; ensure compliance with MOM and local employment laws.
• Contract Management: Draft, review, and maintain employment contracts aligned with company policies and legal requirements.
• Payroll & Attendance: Verify time attendance, leave, overtime, and shift operator payroll.
• Performance Management: Coordinate appraisal cycles, support goal setting, and track employee performance.
• Learning & Development: Organize training programs, track completion, and assist in career development initiatives.
• Employee Records & HR Systems: Maintain HR databases, personnel files, and ensure data integrity.
• Policy Implementation & Communication: Assist in implementing HR policies and procedures, communicate updates to employees, and support HR handbook rollout, HR forms.
• Employee Relations: Serve as the first point of contact for HR queries and support employee engagement initiatives.
• Compliance & Reporting: Ensure HR practices comply with local regulations and prepare HR reports as required.

Administration & PA Support

• MD PA Support: Act as PA to the MD for at least the first 6 months, managing calendars, meetings, correspondence, and travel arrangements.
• Office Administration: Manage office operations including courier services, calls, office supplies, and general administrative support.
• Event Coordination: Assist in organizing company events, meetings, and staff activities.
• Any other ad-hoc task assigned by the MD/Manager.

Role Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related field is preferred.
• Minimum 2–3 years of HR experience in the semiconductor or manufacturing industry, with exposure to shift worker payroll.
• Strong proficiency in Microsoft Excel, PowerPoint, and Word; ability to manage HR data and generate reports.
• Excellent organizational and communication skills.
• Discretion and confidentiality when handling sensitive information.
• Experience with HR management systems is a plus.