HR Admin Executive

Peak Ocean Pte Ltd; Singapore; On-site; SGD 33,000 - 54,000; Full time

Job summary

Peak Ocean Pte Ltd is seeking an Administrative/HR Executive to oversee departmental administrative duties and provide operational support to the team.

The role includes data-entry, documentation, filing, and maintaining company databases, while assisting payroll, timesheets and leave records. You will coordinate visa applications and manage IT issues related to Microsoft 365.

Qualifications

• Diploma or degree in HR, administration, business, maritime studies, commerce or equivalent.
• 3–4 years of experience in Administrative/HR executive, administrator or similar role.
• Strong administrative and organizational skills with problem-solving attitude.
• Proficiency in MS Office, especially SharePoint, Excel and Word.

Responsibilities

• Provide administrative and operational support to the team.
• Handle data-entry, documentation, printing and filing duties.
• Manage office and pantry supplies, place orders and track stock.
• Maintain and update company databases.
• Answer queries from employees and clients.
• Assist HR functions such as payroll, timesheets and leave records.
• Coordinate visa applications as needed.
• Arrange hotel and air tickets.
• Serve as point of contact with consultants and contract staff.
• Manage IT matters related to Microsoft 365 (Email and SharePoint).
• Ensure accuracy of expense reports and process invoices.

Skills

Strong administrative skills

Excellent communication

Education

Diploma or Degree in HR/Administration/Business

Tools

MS Office

SharePoint

MS Excel

MS Word

Job description

The incumbent is in charge of the overall administrative duties for the department.

• Provides administrative and operational support to the team
• Performs data-entry, documentation, printing and filing duties
• Manages office and pantry supplies stock and place orders
• Maintains and updates company databases
• Answers queries by employees and clients
• Assists in HR functions such as payrolling, timesheets and leave records
• Apply related Work Visa (asand when required)
• Booking of hotel and air tickets
• Point of contact with consultants and contract staff
• Managing info tech/ IT matters such as Microsoft 365 (Email and SharePoint) related issues
• Ensures the accuracy of expense reports submitted
• Handles invoices and arranges payment processing
• Errands to banks and post office when needed
• Any other ad hoc duties assigned by HOD

Requirements

• Candidate must possessat least a Diploma or Degree in Human Resource Management, Business Studies/Administration/Management, Maritime Studies, Commerce or equivalent.
• At least 3 to 4 years of work experience as an Administrative/ HR Executive, Administrator, or similar role
• Strong administrative skills
• Proficient in MS Office (SharePoint, MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Good written and verbal communication skills
• Attention to details and able to multi-task when required
• Meticulous and reliable
• Pleasant personality and has a cheerful disposition
• Able to start work as soon as possible.