HR & Admin Executive (2 years contract)

Horizon Singapore Terminals Pte Ltd; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

Horizon Singapore Terminals Pte Ltd in Singapore is seeking an HR professional focused on Training & Development, Documentation & Record Keeping, Recruitment, and Office Administration. You will collaborate with line managers, HSE, and training providers to deliver effective staff development and compliance.

Responsibilities include establishing an Annual Training Plan, managing the training budget, maintaining confidential personnel and medical records, coordinating recruitment activities, and

Qualifications

• Diploma or HR certification in Human Resource or Business Administration.
• Minimum 3 years’ experience.
• Proficient in MS Office – Excel, Word and PowerPoint.
• Good communication skills and strong analytical abilities.
• Proactive and positive working attitude.

Responsibilities

• Identify training and development needs with line managers.
• Establish and manage the Annual Training Plan and budget.
• Liaise with HSE, and training providers on trainings.
• Coordinate workshops and training materials, and assess effectiveness.
• Maintain personnel files and training records with confidentiality.
• Coordinate recruitment activities and pre/post-employment processes.
• Perform general administration duties and ensure compliance.

Skills

Good communication

Analytical skills

Proactive attitude

Diligence

Education

Diploma or HR certification

Tools

MS Excel

MS Word

PowerPoint

Job description

Training & Development:

• Identify training and development needs of staff in conjunction with line managers.

• Establish the Annual Training Plan according to Learning Plan & Training Matrix.

• Liaise with Line Managers, Health, Safety & Environment (HSE), Operational Excellence, and training providers on employees’ external and internal trainings.

• Prepare training budget; seek and obtains funding approval; control costs against budget.

• Direct planning and organization of all workshops that are offered.

• Sourcing for relevant training providers whenever necessary.

• Preparation of training materials or presentation whenever necessary.

• May design and implement assessment programs to identify potential and training needs or evaluate training effectiveness.

• Train employees on the use of the HRMS or other trainings and provide orientation to new joins.

Documentation & Record Keeping:

• Maintain all personnel files, ensuring strict confidentiality of information.

• Maintain all personnel medical records & claims, ensuring that routine medicals are arranged and completed on time.

• Maintain all personnel training records and coordination of training with service providers & HSE.

• Maintaining, and ensuring timely update, of all Company records and Licenses.

• Review and update HR manuals and forms with consultation of the Manager.

Recruitment & Selection:

• Determine future personnel needs together with line management.

• Coordinates the placing of internal and /or external ads to find candidates.

• Interviews for potential candidates and coordinates with line management concerning the fit with the job.

• Review and revise tests or assessments for selection.

• Coordinate all pre-employment to post-employment activities necessary.

Other Administration duties:

• Arrange & liaise with appointed medical group & Line Managers on periodical health check-up.

• Carry out the required administration functions within the office.

• Complies with HSESQ Management System.

• Any other duties as assigned from time to time.

Requirements:

• Diploma or relevant HR certification in Human Resource or Business Administration.

• Minimum 3 years’ experience.

• Proficient in MS Office – Excel, Word and Powerpoint.

• Good communication skills.

• Good analytical skills.

• Proactive and possess positive working attitude and great deposition.

• Diligent and quick-witted in handling crisis situations.

Only shortlisted candidates will be notified.