HR Admin Executive

XIN MING HUA PTE LTD; Singapore; On-site; SGD 38,000 - 52,000; Full time

Job summary

XIN MING HUA PTE LTD is seeking a diligent HR/Admin support professional in Singapore to handle a range of administrative tasks. You will manage filing, data entry and document control while coordinating with vendors for services and equipment.

The role also covers handling phone calls, payroll support, wage-related admin, and staff welfare activities, with fresh graduates welcome and a Diploma in HR/Administration preferred. This is a full-time on-site position in Singapore.

Qualifications

• Diploma in HRM/Administration/Business Studies is required.
• 1–2 years of administrative or HR support experience preferred; fresh graduates welcome.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication, organisational and time-management skills.

Responsibilities

• Provide administrative support including filing, data entry and document management.
• Answer calls, transfer to the right department and take messages.
• Coordinate with vendors for procurement and maintenance of services and equipment.
• Prepare and process monthly staff food vouchers.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Vendor liaison

Education

Diploma in HRM/Administration/Business Studies

Tools

Microsoft Office

Job description

Job Description:

• Providing comprehensive administrative support, including filing, data entry, and document management.


• Answer phone calls, transfer them and take messages for the right department.


• Coordinate with vendors for the procurement, maintenance, and renewal of services and equipment such as water filtration, floor mats, indoor plants, cleaning services, and staff transportation.


• Prepare and process monthly food voucher distribution for eligible staff.


• Monitor and replenish pantry and stationery supplies.


• Support in monthly payroll, including attendance checking and overtime processing.


• Source and administer training needs (sourcing, administration & registration).


• Assist in the application, renewal, and cancellation of work passes.


• Liaise with vendors on dormitory issues.


• Plan and organize employee welfare/engagement activities/ company events.


• Any ad-hoc activities within HR and Admin functions as assigned by HR Manager, from time to time.

Job Requirement:

• Diploma in Human Resource Management / Administration / Business Studies


• Minimum 1-2 years of experience in an administrative or HR support role, preferably in a fast-paced environment.


• Fresh graduates are welcome to apply.


• Strong organisational and multi-tasking abilities, with the ability to prioritise and manage competing deadlines.


• Keen attention to detail and a commitment to delivering high-quality work.


• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Strong written and verbal communication skills.