HR & Admin Executive

Nusantara Prime Consulting Pte. Ltd.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

Nusantara Prime Consulting Pte. Ltd. in Singapore seeks an HR/Office Administrator to support HR operations. You will monitor work pass expiry, assist with renewals and HR documentation, maintain headcount reports and HRIS updates, and manage employee e-Files.

The role covers processing HR letters, preparing contract renewals, supporting MOM/IMDA surveys, insurance tracking, training records, and general office duties such as expenses, pantry, newsletters, and mailbox management.

Qualifications

• Diploma in HR, Business Administration or related field.
• Familiarity with HRIS/payroll systems is advantageous.
• Knowledge of Singapore Employment Act and MOM regulations.
• Attention to detail and a positive learning attitude.

Responsibilities

• Monitoring of work pass expiry and assist with renewals and HR documentation
• Maintain headcount report and HRIS updates
• Maintain employee e-P files
• Support HR letters (confirmation, extension, 3rd party reference check letters)
• Prepare contract renewals for review by HR Manager and update HR system and ensure accurate annual leave is credited
• Scan and update Director’s monthly expense claims for reimbursement
• Support government surveys (MOM, IMDA etc)
• Support HR Manager on monthly insurance tracking and yearly renewal
• Support staff training application, submitting government claims, certifications and maintaining training records
• Validate pre-employment medical invoices to finance
• Cancellation of work passes where applicable
• Set up and maintenance of laptop and account access for a small group of employees (ad-hoc basis)
• Any other duties as assigned
• Office Administration: Manage general office administration including processing and tracking office expenses and payments
• Office pantry and stationary supplies and vendors coordination
• Maintain and top up first aid box items (every 6 months)
• Creation of quarterly newsletters and festive greetings
• Check mailbox, scan & file letters

Skills

Attention to detail

Positive learning attitude

Education

Diploma in HR or related field

Tools

Microsoft Office

Google Workspace

Info-Tech HRIS

Job description

Responsibilities:

• Monitoring of work pass expiry and assist with renewals and HR documentation

• Maintain headcount report and HRIS updates

• Maintain employee e-P files

• Support HR letters (confirmation, extension, 3rd party reference check letters)

• Prepare contract renewals for review by HR Manager and update HR system and ensure accurate annual leave is credited

• Scan and update Director’s monthly expense claims for reimbursement

• Support government surveys (MOM, IMDA etc)

• Support HR Manager on monthly insurance tracking and yearly renewal

• Support staff training application, submitting government claims, certifications and maintaining training records

• Validate pre-employment medical invoices to finance

• Cancellation of work passes where applicable

• Set up and maintenance of laptop and account access for a small group of employees (ad-hoc basis)

• Any other duties as assigned

Office Administration:

• Manage general office administration including processing and tracking office expenses and payments

• Office pantry and stationary supplies and vendors coordination

• Maintain and top up first aid box items (every 6 months)

• Creation of quarterly newsletters and festive greetings

• Check mailbox, scan & file letters

About You:

• Diploma in HR, Business Administration or related field

• Microsoft Office (Excel, Word, PowerPoint) and Google Workspace

• Familiarity with HRIS/payroll system (Info-Tech) is advantageous but not necessary

• Knowledge of Singapore Employment Act and MOM regulations

• Attention to detail and positive learning attitude