HR & Admin Executive

ASIA RAIL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 42,000 - 56,000; Full time

Job summary

Asia Rail Engineering Pte. Ltd. is seeking a diligent HR and Administrative Assistant to support daily operations in Singapore.

You will manage employee records, onboarding/offboarding, attendance, leave, and Work Permit processes, while coordinating training, travel, and events. The role requires integrity, strong communication, and the ability to join immediately. Key responsibilities include maintaining HR databases, preparing contracts and letters, liaising with MOM, supporting recruitment,

Qualifications

• Experience in HR administration and record maintenance.
• Experience with MOM/Work Permit administration preferred.
• Experience using HRIS and payroll systems (Infotec).
• Able to join immediately.

Responsibilities

• Provide full spectrum of HR and administrative support to ensure smooth daily operations.
• Maintain accurate HR databases and ensure employee records are updated in a timely manner.
• Prepare, update, and maintain HR documentation with proper filing and record management.
• Administer timesheets, OT, attendance, leave, and medical records.
• Coordinate onboarding and offboarding processes for new and departing employees.
• Handle Work Permit, S Pass, and Employment Pass applications and liaise with MOM.
• Prepare employment contracts and HR letters.
• Support recruitment activities including postings, sourcing, and pre-employment paperwork.
• Coordinate training programs and maintain training records for compliance.
• Manage foreign workers' dormitory arrangements and liaise with dormitory operators.
• Arrange business travel including flight bookings, accommodation, transport, and visa applications.
• Assist in organizing company events and staff welfare initiatives.
• Ensure compliance with Employment Act, MOM regulations and company policies.

Skills

HRIS

Payroll systems

MS Office

Interpersonal skills

Job description

• Provide full spectrum of Human Resource and administrative support to ensure smooth daily operations.
• Maintain accurate HR databases and ensure employee records are updated and maintained in a timely manner.
• Prepare, update, and maintain HR and administrative documentation, ensuring proper filing and record management.
• Administer site employees' timesheets, overtime (OT), attendance, leave, and medical records.
• Coordinate end-to-end onboarding and offboarding processes for new and departing employees.
• Handle Work Permit, S Pass, and Employment Pass applications, renewals, cancellations, and related matters, liaising with the Ministry of Manpower (MOM).
• Prepare employment contracts, confirmation letters, renewal letters, resignation acceptance letters, and other HR correspondence.
• Support recruitment activities, including job postings, candidate sourcing, interview coordination, and pre-employment documentation.
• Coordinate employee training programmes and maintain training records to ensure compliance with statutory and company requirements.
• Manage foreign workers' dormitory arrangements, including check-in, check-out, accommodation matters, and liaison with dormitory operators.
• Coordinate business travel arrangements, including flight bookings, accommodation, transport, and visa applications.
• Assist in organizing company events, staff welfare initiatives, and employee engagement activities.
• Ensure compliance with the Employment Act, MOM regulations, company policies, and HR best practices.
• Maintain strict confidentiality of employee information and HR records.
• Perform other HR, administrative, and ad hoc duties as assigned by Management.

Preferred Requirements

• Experience in the construction industry is an advantage.
• Familiar with Work Permit administration for foreign workers.
• Experience managing foreign workers and dormitory matters.
• Experience using HRIS and payroll systems (Infotec) is added advantage.
• Proficient in Microsoft Office applications and strong interpersonal skills.
• Able to join immediately.