ADMIN CUM HR EXECUTIVE

EN-SYST EQUIPMENT & SERVICES PTE LTD; Singapore; On-site; SGD 42,000 - 64,000; Full time

Benefits offered by this job

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Job summary

EN-SYST EQUIPMENT & SERVICES PTE LTD is seeking an HR Administrator in Singapore to handle onboarding, employee records, leave and attendance, and work pass matters for local and foreign staff. The role supports payroll activities and recruitment coordination in a construction-related environment.

The ideal candidate has 2–5 years of HR/administrative experience, familiarity with MOM requirements, and strong organisational skills.

Qualifications

• Diploma or degree in HRM, business administration or related field.
• Experience in HR and administrative tasks is preferred.

Responsibilities

• Handle full spectrum of HR administrative matters, including employee records, onboarding and offboarding.
• Maintain and update employee personal particulars, employment contracts, leave and attendance records.
• Handle work pass applications, renewals, cancellations and related matters for foreign workers and employees.
• Assist with MOM-related matters and other statutory requirements.
• Monitor foreign worker levy, work pass validity, medical insurance, medical examinations and required certifications.
• Coordinate employee training, courses and certifications, including safety and construction-related courses.
• Maintain proper records of workers' qualifications, licences, certificates and expiry dates.
• Assist with payroll preparation, overtime, allowances, deductions and other payroll-related information.
• Manage employee leave, medical certificates, attendance and other HR documentation.
• Support recruitment activities, including job postings, interview arrangements, hiring documentation and onboarding.
• Liaise with training centres, recruitment agencies and other external parties when required.
• Assist in employee relations and handle general staff enquiries.

Skills

Organisational skills

Time management

Independent working

Attention to detail

Education

Diploma or Degree in HRM/Business Admin/Management or related field

Job description

Job Responsibilities:

Human Resources

• Handle full spectrum of HR administrative matters, including employee records, onboarding and offboarding.

• Maintain and update employee personal particulars, employment contracts, leave and attendance records.

• Handle work pass applications, renewals, cancellations and related matters for foreign workers and employees.

• Assist with MOM-related matters and other statutory requirements.

• Monitor foreign worker levy, work pass validity, medical insurance, medical examinations and required certifications.

• Coordinate employee training, courses and certifications, including safety and construction-related courses.

• Maintain proper records of workers' qualifications, licences, certificates and expiry dates.

• Assist with payroll preparation, overtime, allowances, deductions and other payroll-related information.

• Manage employee leave, medical certificates, attendance and other HR documentation.

• Support recruitment activities, including job postings, interview arrangements, hiring documentation and onboarding.

• Liaise with training centres, recruitment agencies and other external parties when required.

• Assist in employee relations and handle general staff enquiries.

General Administration

• Manage day-to-day office administration and documentation.

• Maintain proper filing systems for HR, project and administrative records.

• Coordinate office supplies, equipment, cleaning, maintenance and other office services.

• Assist management with administrative matters and ad-hoc assignments.

• Coordinate meetings, appointments and company events when required.

• Liaise with suppliers, contractors and service providers.

• Ensure company records and administrative documents are properly maintained and updated.

Job Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, Management or a related field.

• Preferably 2–5 years of HR and administrative experience, preferably in the Singapore construction sector.

• Familiar with MOM work pass, Work Permit and foreign worker-related requirements.

• Good organisational and time-management skills with attention to detail.

• Able to work independently and handle confidential HR information professionally.

• Responsible, organised, proactive and able to meet deadlines.

• Candidates with experience in construction-related HR administration will be an added advantage.