HR & Admin Assistant

DY M&E PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

DY M&E PTE LTD in Singapore is seeking a proactive HR and Administrative Assistant to support employee records, work pass applications, onboarding coordination, and office administration. You will assist recruitment, maintain HR data, and ensure MOM compliance while coordinating staff trainings and welfare activities.

Ideal candidates hold a Diploma or Certificate in HR or Admin, have strong English communication, and can handle confidential information with care in a fast-paced

Qualifications

• Diploma or Certificate in HR, Business Administration, or related discipline.
• Clear communication skills in English.
• Ability to handle confidential employee information with care and responsibility.

Responsibilities

• Maintain accurate employee records, personal files, employment contracts, and HR documents to ensure compliance and easy retrieval.
• Process attendance, leave, overtime, and payroll data to support timely and accurate payroll management
• Manage Work Permit and S Pass applications, renewals, cancellations, and related MOM compliance matters
• Coordinate employee onboarding, offboarding, medical examinations, and insurance arrangements to facilitate smooth transitions
• Assist recruitment by scheduling interviews and preparing employment documents to support hiring processes
• Update employee information in the HR system to maintain current and accurate personnel data
• Perform general office administration including filing, correspondence, and document control to support daily operations
• Organize staff training sessions, company activities, and employee welfare initiatives to promote engagement and development
• Support dormitory and foreign worker administrative documentation as needed to ensure regulatory compliance
• Carry out additional HR and administrative duties assigned by management to meet operational needs

Skills

English communication

Handling confidential information

MS Word & Excel

Education

Diploma/Certificate in HR or Admin

Tools

Info-Tech HRMS

Microsoft Word

Microsoft Excel

Job description

Company Overview

DY M&E PTE LTD has served clients since 2021, delivering precise and efficient project services. We handle bureaucratic requirements and coordinate subcontractors to bring project visions to life with a comprehensive approach.

Job Summary

Support HR and administrative functions including employee records, work pass applications, recruitment assistance, onboarding coordination, and office administration to ensure smooth HR operations.

Responsibilities

• Maintain accurate employee records, personal files, employment contracts, and HR documents to ensure compliance and easy retrieval
• Process attendance, leave, overtime, and payroll data to support timely and accurate payroll management
• Manage Work Permit and S Pass applications, renewals, cancellations, and related MOM compliance matters
• Coordinate employee onboarding, offboarding, medical examinations, and insurance arrangements to facilitate smooth transitions
• Assist recruitment by scheduling interviews and preparing employment documents to support hiring processes
• Update employee information in the HR system to maintain current and accurate personnel data
• Perform general office administration including filing, correspondence, and document control to support daily operations
• Organize staff training sessions, company activities, and employee welfare initiatives to promote engagement and development
• Support dormitory and foreign worker administrative documentation as needed to ensure regulatory compliance
• Carry out additional HR and administrative duties assigned by management to meet operational needs

Preferred competencies and qualifications

• Diploma or Certificate in Human Resources, Business Administration, or related discipline
• Previous HR or administrative experience in the construction or M&E industry
• Familiarity with MOM work-pass procedures and Info-Tech HRMS
• Proficiency in Microsoft Word, Excel, and email communication
• Clear communication skills in English
• Ability to handle confidential employee information with care and responsibility