HR Admin Executive

ONE VOGUE PTE. LTD.; Singapore; On-site; SGD 47,000 - 60,000; Full time

Job summary

ONE VOGUE PTE. LTD. in Singapore is hiring an HR Operations/Admin professional to coordinate recruitment, onboarding, and payroll support. You will liaise with agencies, manage work pass processes, and maintain confidential HR records while ensuring accuracy and timeliness.

You'll support monthly HR reporting, training coordination, and staff welfare initiatives, reporting to the HR Manager and contributing to smooth day-to-day operations.

Qualifications

• Strong interpersonal and communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Good coordination skills in managing external recruitment agencies and vendors.
• Experience in HR operations and admin support roles.
• Available to join on short notice.

Responsibilities

• Coordinate recruitment activities by liaising with employment agencies, arranging interviews and following up on candidate progress.
• Manage employee onboarding and work pass applications, renewals and cancellations.
• Support monthly payroll processing by checking TMS records, attendance, overtime claims and employee information.
• Maintain accurate employee personal, leave and HR records while ensuring confidentiality and proper documentation.
• Prepare HR documents including employment contracts, confirmation, increment, promotion and other employee letters.
• Monitor employee confirmation and performance appraisal schedules, ensuring timely completion by supervisors.
• Prepare monthly and ad hoc HR reports, and coordinate training activities and employee welfare initiatives.
• Provide day-to-day HR support to employees and departments, working closely with the HR Manager on HR and administrative matters.

Skills

Strong interpersonal and communication

Proficient in Microsoft Office

Coordination with recruitment agencies

HR operations and admin support

Available to join on short notice

Tools

MS Office Suite

Job description

Responsibilities:

• Coordinate recruitment activities by liaising with employment agencies, arranging interviews and following up on candidate progress.
• Manage employee onboarding and work pass applications, renewals and cancellations.
• Support monthly payroll processing by checking TMS records, attendance, overtime claims and employee information.
• Maintain accurate employee personal, leave and HR records while ensuring confidentiality and proper documentation.
• Prepare HR documents including employment contracts, confirmation, increment, promotion and other employee letters.
• Monitor employee confirmation and performance appraisal schedules, ensuring timely completion by supervisors.
• Prepare monthly and ad hoc HR reports, and coordinate training activities and employee welfare initiatives.
• Provide day-to-day HR support to employees and departments, working closely with the HR Manager on HR and administrative matters.

Requirements:

• Strong interpersonal and communication skill
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Good coordination skills in managing external recruitment agencies and vendors
• With experience in HR operation and admin support role
• Available to join in short notice period

AngelineMah Reg No: R2096146 One Vogue Pte Ltd EA License: 19C9629