HR & Admin Assistant

Private Advertiser; Singapore; On-site; SGD 28,000 - 36,000; Part time

Job summary

Private Advertiser in Singapore is seeking a proactive HR/Administration assistant for a 6-month contract. You will handle filing, data entry, scanning and document management while coordinating training programs and onboarding activities.

You will prepare reports and assist with payroll-related tasks, payroll verification, and insurance liaison as needed. A strong MS Office skillset and meticulous work style are essential.

Qualifications

• Minimum secondary level, ITE or Diploma qualification.
• Proficient with MS Office (Excel, Word, Outlook, PowerPoint).
• Meticulous with strong attention to detail and accuracy.
• Responsible, proactive and able to work independently or in a team.

Responsibilities

• Provide general administrative support including filing, scanning, data entry and document management.
• Coordinate employee training programmes from scheduling to records.
• Prepare reports, presentations, correspondence and spreadsheets as required.
• Support daily office operations and respond to internal requests.
• Organise employee engagement activities and company events.

Skills

MS Office proficiency

Attention to detail

Teamwork

Communication skills

Education

Secondary/ITE/Diploma

Tools

Microsoft Excel

Word

Outlook

PowerPoint

Job description

Key Responsibilities

• Provide general administrative support, including filing, scanning, data entry, and document management.
• Coordinate employee training programmes, including scheduling, attendance tracking, and maintaining training records.
• Prepare reports, presentations, correspondence, and spreadsheets as required.
• Support daily office operations by coordinating administrative tasks and responding to internal requests.
• Organise employee engagement activities, staff welfare programmes, and company events.
• Maintain accurate employee records, personnel files, and the HR database while ensuring confidentiality.
• Assist in onboarding new employees, including preparing onboarding documents and coordinating orientation activities.
• Support work pass applications, renewals, cancellations, and other employment-related documentation.
• Assist with recruitment activities, including posting job advertisements, screening applications, coordinating interviews, and arranging interviews.
• Support monthly payroll processing by verifying attendance, claims, commissions, and other payroll-related information.
• Assist employees with insurance claims and liaise with insurers to ensure timely processing.
• Perform other HR and administrative duties as assigned by the Management.

Requirements

• Minimum Secondary, ITE, or Diploma qualification.
• Proficient in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Meticulous with strong attention to detail and accuracy.
• Responsible, proactive, and able to work both independently and collaboratively in a team environment.
• Good organisational and time management skills, with the ability to handle multiple tasks and meet deadlines.
• Good interpersonal and communication skills.
• Candidates without prior HR experience but with a keen interest in Human Resources are welcome to apply. Comprehensive on-the-job training will be provided.

This is a 6 months contract role. The Company may consider extending or converting this contract to permanent employment upon the expiry of the contract term, subject to the Employee's performance, operational requirements, and the outcome of the Company's assessment.