HR & Admin Asst / Exec

R SYSTEMS (SINGAPORE) PTE LIMITED; Singapore; On-site; SGD 38,000 - 50,000; Full time

Benefits offered by this job

Exposure to HR & Admin

Growth opportunities

Competitive salary

Job summary

R SYSTEMS (SINGAPORE) PTE LIMITED is seeking an organized HR & Admin Executive to support HR and office administration functions in Singapore. You will work with the HR and management team to ensure smooth employee lifecycle management and efficient office operations.

The role involves onboarding/offboarding, maintaining records, payroll support, compliance with Employment Act, and handling work passes, along with general admin duties and vendor coordination.

Qualifications

• Diploma or ITE Diploma required.
• 1–2 years of HR and/or administrative support experience.
• Familiar with Singapore Employment Act and HR compliance.
• Proficient in Microsoft Office; HRIS/payroll software a plus.
• Strong organizational, interpersonal, and communication skills.

Responsibilities

• Assist onboarding/offboarding and prepare employment contracts.
• Maintain employee records and HR databases.
• Support payroll processing, attendance tracking, and claims.
• Coordinate training, employee engagement, and compliance.
• Handle work pass applications and renewals.
• Manage day-to-day office administration and vendor coordination.

Education

Diploma or ITE Diploma

Tools

Microsoft Office

HRIS

Payroll software

Job description

We are looking for an organized and proactive HR & Admin Executive to support our HR and office administration functions. This role suits someone who enjoys variety, thrives on detail, and is comfortable juggling people-related processes alongside day-to-day office operations. You will work closely with the HR and management team to ensure smooth employee lifecycle management and efficient office administration.

Key Responsibilities

Human Resources

• Assist with onboarding and offboarding of employees, including preparation of employment contracts, orientation, and exit formalities
• Maintain and update employee records, HR databases, and personnel files in compliance with data protection requirements
• Support monthly payroll processing, leave and attendance tracking, and claims administration
• Assist in the coordination of employee engagement activities and training sessions
• Help ensure HR practices comply with the Employment Act and other relevant Singapore employment regulations
• Handle work pass applications, renewals, and cancellations (e.g. Employment Pass, S Pass, Work Permit) where required

Administration

• Manage day-to-day office administration, including procurement of office supplies, equipment, and vendor coordination
• Handle incoming and outgoing correspondence, courier arrangements, and front-desk duties as needed
• Coordinate meeting room bookings, travel arrangements, and logistics for internal and client-facing events
• Maintain proper filing systems for both digital and physical records
• Liaise with building management, IT, and external vendors on office facilities and equipment matters
• Support ad-hoc administrative projects and provide general assistance to management as required

Requirements

• Diploma or ITE Diploma
• 1-2 years of relevant experience in HR and/or administrative support, ideally within a professional services or office environment
• Familiarity with Singapore's Employment Act and basic HR compliance requirements
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HRIS or payroll software is a plus
• Strong organizational skills with meticulous attention to detail
• Good interpersonal and communication skills, with the ability to handle sensitive information with discretion
• Ability to multitask, prioritize, and work independently in a fast-paced environment
• A positive, service-oriented attitude and willingness to learn

What We Offer

• Opportunity to gain exposure across the full spectrum of HR and office administration functions
• Supportive team environment with room for professional growth
• Competitive salary package commensurate with experience