Assistant, Human Resources

M2 TALENTS PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

M2 TALENTS PTE. LTD. in Singapore is seeking a responsible and well-organized Human Resources Assistant to support day-to-day HR and administrative activities, including recruitment, onboarding, attendance and leave administration, and payroll preparation.

You will manage employee records, assist with documentation, respond to routine HR inquiries, and help ensure confidentiality while coordinating training and HR-related appointments.

Qualifications

• Diploma or degree in HR, business administration, management or related field.
• Fresh graduates welcome; 1–2 years HR/administrative experience is an advantage.
• Basic understanding of Singapore employment practices and MOM requirements.

Responsibilities

• Assist recruitment: post ads, screen resumes, arrange interviews, coordinate with candidates.
• Prepare employment documents: offer letters, contracts, confirmations, HR letters.
• Coordinate onboarding and offboarding.
• Maintain accurate employee records and files.
• Monitor attendance, leave, overtime, HR records.
• Support monthly payroll data: attendance, overtime, allowances, deductions, leave.
• Assist with Work Permit, S Pass, Employment Pass compliance where required.
• Assist with insurance, medical, training records, HR documentation.
• Respond to routine HR inquiries on policies, leave, payroll, procedures.
• Coordinate training, meetings, interviews, HR appointments.
• Ensure confidentiality of information.
• Support implementation of HR policies; assist HR Manager with reports and admin tasks.
• Perform other HR and admin duties.

Skills

Communication skills

Organizational skills

Attention to detail

Teamwork

Education

Diploma or Degree in Human Resources, Business Administration, Management

Tools

Microsoft Office

Word

Excel

Outlook

PowerPoint

Job description

Job Summary

We are looking for a responsible and well-organized Human Resources Assistant to support day-to-day HR and administrative activities. The successful candidate will assist with recruitment, employee documentation, onboarding, attendance and leave administration, payroll preparation, and general HR operations.

Key Responsibilities

• Assist with recruitment activities, including posting job advertisements, screening resumes, arranging interviews, and coordinating with candidates.
• Prepare employment-related documents such as offer letters, employment contracts, confirmation letters, and other HR correspondence.
• Coordinate the onboarding and offboarding processes for employees.
• Maintain accurate and up-to-date employee records and personnel files.
• Monitor employee attendance, leave, overtime, and other HR-related records.
• Assist in preparing monthly payroll information, including attendance, overtime, allowances, deductions, and leave records.
• Support Work Permit, S Pass, Employment Pass, and other employment-related administrative matters where required.
• Assist with employee insurance, medical arrangements, training records, and other HR documentation.
• Respond to routine employee enquiries regarding HR policies, leave, attendance, payroll, and company procedures.
• Coordinate employee training, meetings, interviews, and HR-related appointments.
• Ensure proper filing and confidentiality of employee and company information.
• Support the implementation of company HR policies and procedures.
• Assist the HR Manager and management with reports, letters, spreadsheets, and other administrative tasks.
• Perform other HR and administrative duties as assigned.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Management , or a related discipline.
• Fresh graduates are welcome to apply; 1-2 years of HR or administrative experience will be an advantage.
• Basic understanding of Singapore employment practices and MOM requirements is preferred.
• Good knowledge of Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint .
• Good written and verbal communication skills.
• Strong organizational and time-management abilities.
• Able to handle confidential information professionally.
• Detail-oriented, responsible, and able to work independently as well as within a team.
• Willingness to learn and take on different HR responsibilities.

Key Competencies

• Recruitment Coordination
• HR Administration
• Employee Records Management
• Payroll & Attendance Support
• Onboarding & Offboarding
• Communication & Coordination
• Confidentiality
• Attention to Detail
• Teamwork
• Time Management