HR & Admin Asst / Exec

R Systems; Singapore; On-site; SGD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Supportive team

Job summary

R Systems in Singapore is seeking an organized and proactive HR & Admin Executive to support HR and office administration functions. You will manage employee lifecycle, onboarding/offboarding, records, payroll support, and day-to-day facilities coordination.

The role offers exposure to a wide range of HR processes in a professional services environment, with emphasis on accuracy, compliance with Singapore Employment Act, and strong stakeholder communication.

Qualifications

• Diploma or ITE Diploma is required.
• 1–2 years of HR and/or administrative support experience preferred.
• Familiarity with Singapore Employment Act and basic HR compliance.
• Proficient in MS Office; HRIS or payroll software is a plus.
• Strong organizational and communication skills with discretion.

Responsibilities

• Assist with onboarding and offboarding, including contracts and orientation.
• Maintain employee records, HR databases, and personnel files.
• Support payroll processing, leave tracking, and claims administration.
• Coordinate employee engagement activities and training sessions.
• Ensure HR practices comply with Employment Act and local regulations.
• Handle work pass applications and renewals as required.
• Manage day-to-day office administration and vendor coordination.
• Handle correspondence, courier arrangements, and front-desk duties.
• Coordinate meetings, travel, and events; maintain filing systems.
• Liaise with building management, IT, and vendors on facilities matters.
• Provide ad-hoc administrative support to management.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Education

Diploma or ITE Diploma

Tools

Microsoft Office

HRIS/Payroll

Job description

We are looking for an organized and proactive HR & Admin Executive to support our HR and office administration functions. This role suits someone who enjoys variety, thrives on detail, and is comfortable juggling people-related processes alongside day-to-day office operations. You will work closely with the HR and management team to ensure smooth employee lifecycle management and efficient office administration.

Key Responsibilities

Human Resources

• Assist with onboarding and offboarding of employees, including preparation of employment contracts, orientation, and exit formalities
• Maintain and update employee records, HR databases, and personnel files in compliance with data protection requirements
• Support monthly payroll processing, leave and attendance tracking, and claims administration
• Assist in the coordination of employee engagement activities and training sessions
• Help ensure HR practices comply with the Employment Act and other relevant Singapore employment regulations
• Handle work pass applications, renewals, and cancellations (e.g. Employment Pass, S Pass, Work Permit) where required

Administration

• Manage day-to-day office administration, including procurement of office supplies, equipment, and vendor coordination
• Handle incoming and outgoing correspondence, courier arrangements, and front-desk duties as needed
• Coordinate meeting room bookings, travel arrangements, and logistics for internal and client-facing events
• Maintain proper filing systems for both digital and physical records
• Liaise with building management, IT, and external vendors on office facilities and equipment matters
• Support ad-hoc administrative projects and provide general assistance to management as required

Requirements

• Diploma or ITE Diploma
• 1-2 years of relevant experience in HR and/or administrative support, ideally within a professional services or office environment
• Familiarity with Singapore's Employment Act and basic HR compliance requirements
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HRIS or payroll software is a plus
• Strong organizational skills with meticulous attention to detail
• Good interpersonal and communication skills, with the ability to handle sensitive information with discretion
• Ability to multitask, prioritize, and work independently in a fast-paced environment
• A positive, service-oriented attitude and willingness to learn

What We Offer

• Opportunity to gain exposure across the full spectrum of HR and office administration functions
• Supportive team environment with room for professional growth
• Competitive salary package commensurate with experience