HR & Admin Executive

Asia Rail Engineering Pte. Ltd.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Asia Rail Engineering Pte. Ltd. is seeking an HR and Administrative Specialist to provide full HR support and ensure smooth daily operations. The role covers record-keeping, onboarding/offboarding, permit processing, recruitment assistance, training coordination, and dormitory management for foreign workers.

The ideal candidate will manage documentation, liaise with MOM, and maintain HRIS records, while delivering excellent administrative support across site operations.

Qualifications

• Experience providing HR and administrative support.
• Familiar with Work Permit administration for foreign workers.
• Experience managing foreign workers and dormitory matters.
• Proficient in HRIS/payroll systems.
• Strong MS Office and communication skills.

Responsibilities

• Provide full spectrum of HR and administrative support to ensure smooth daily operations.
• Maintain accurate HR databases and employee records.
• Prepare and maintain HR and administrative documentation.
• Administer timesheets, OT, attendance, leave and medical records.
• Coordinate onboarding and offboarding processes for new and departing employees.
• Handle Work Permit, S Pass, and Employment Pass applications and MOM liaison.
• Prepare employment contracts and HR correspondence.
• Support recruitment activities including postings and interviewing coordination.
• Coordinate employee training programmes and maintain training records.
• Manage dormitory arrangements for foreign workers and liaise with operators.
• Organize business travel, including flights, accommodation, transport and visas.
• Assist in organizing company events and staff welfare activities.
• Ensure compliance with Employment Act and MOM regulations.

Skills

Microsoft Office

Interpersonal skills

Immediate availability

Tools

Infotec

Job description

• Provide full spectrum of Human Resource and administrative support to ensure smooth daily operations.
• Maintain accurate HR databases and ensure employee records are updated and maintained in a timely manner.
• Prepare, update, and maintain HR and administrative documentation, ensuring proper filing and record management.
• Administer site employees' timesheets, overtime (OT), attendance, leave, and medical records.
• Coordinate end-to-end onboarding and offboarding processes for new and departing employees.
• Handle Work Permit, S Pass, and Employment Pass applications, renewals, cancellations, and related matters, liaising with the Ministry of Manpower (MOM).
• Prepare employment contracts, confirmation letters, renewal letters, resignation acceptance letters, and other HR correspondence.
• Support recruitment activities, including job postings, candidate sourcing, interview coordination, and pre-employment documentation.
• Coordinate employee training programmes and maintain training records to ensure compliance with statutory and company requirements.
• Manage foreign workers' dormitory arrangements, including check-in, check-out, accommodation matters, and liaison with dormitory operators.
• Coordinate business travel arrangements, including flight bookings, accommodation, transport, and visa applications.
• Assist in organizing company events, staff welfare initiatives, and employee engagement activities.
• Ensure compliance with the Employment Act, MOM regulations, company policies, and HR best practices.
• Maintain strict confidentiality of employee information and HR records.
• Perform other HR, administrative, and ad hoc duties as assigned by Management.

Preferred Requirements

• Experience in the construction industry is an advantage.
• Familiar with Work Permit administration for foreign workers.
• Experience managing foreign workers and dormitory matters.
• Experience using HRIS and payroll systems (Infotec) is added advantage.
• Proficient in Microsoft Office applications and strong interpersonal skills.
• Able to join immediately.