Admin cum HR Executive

NOVA VITA PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

NOVA VITA PTE. LTD. in Singapore is seeking a dedicated HR Assistant to support end-to-end HR and administrative operations, including payroll processing and recruitment. The ideal candidate should possess a Diploma in Human Resources and have 2–3 years of relevant experience, preferably in the construction industry.

This role requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage confidential information. The position offers a dynamic work environment with opportunities for growth.

Qualifications

• Minimum 2–3 years of relevant HR experience, preferably in the Singapore construction industry.
• Experience handling migrant/foreign workers is an advantage.
• Self-motivated and able to work independently.

Responsibilities

• Support end-to-end HR and administrative operations.
• Handle day-to-day administrative tasks including payroll processing.
• Assist in recruitment, onboarding, and employee orientation.

Skills

Strong interpersonal skills

Problem-solving skills

Proficiency in Microsoft Office

Organizational skills

Attention to detail

Education

Diploma in Human Resources or a related field

Job description

Duties and Responsibilities

• Support end-to-end HR and administrative operations, including payroll processing
• Handle day-to-day administrative tasks and front desk duties (calls, emails, and visitors)
• Assist in recruitment, onboarding, and employee orientation, including preparation of documentation
• Maintain accurate HR records and update systems (e.g., HRMS)
• Manage staff leave applications, records, and reporting, including monthly attendance reports
• Track workers’ overtime claims and process payroll, including handling payroll-related enquiries
• Coordinate workers’ accommodation (dormitory lease, check-in/check-out) and transportation arrangements
• Manage work pass applications/renewals, training coordination, and PCP coverage for foreign workers
• Prepare and process insurance claim documentation
• Respond to employee enquiries and provide general HR and administrative support
• Support and organize company events and employee engagement activities
• Perform data entry, filing, and ensure proper documentation management
• Carry out other ad hoc duties as assigned

Requirements

• Diploma in Human Resources or a related field
• Minimum 2–3 years of relevant HR experience, preferably in the Singapore construction industry
• Experience handling migrant/foreign workers is an advantage
• Proficient in Microsoft Office applications
• Strong interpersonal, communication, and problem-solving skills
• Meticulous, organized, and detail-oriented
• Self-motivated, proactive, and able to work independently with minimal supervision
• Able to work efficiently under pressure and meet deadlines
• High level of integrity with the ability to handle confidential information discreetly