HR & Admin Executive

CS21 Design Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

CS21 Design Pte Ltd is seeking a diligent payroll and admin staff to manage payroll components (salary, overtime, commissions & bonuses) and attendance processing. You will handle correspondence and liaise with regulatory bodies such as MOM for Employment Pass matters, as well as manage essential government filings.

The role includes supporting recruitment, onboarding and admin tasks, processing insurance claims, and assisting with month-end closings and basic accounting.

Qualifications

• O level certification required.
• Basic HR and admin knowledge.
• Proficient in Excel and Word.
• Experience with Xero or Infotech HR is a plus.
• Meticulous and able to work under pressure.

Responsibilities

• Calculate payroll for staff (salary, overtime, commission & bonus).
• Process staff attendance (leaves, overtime).
• Liaise with MOM for Employment Pass applications, renewals and cancellations.
• Handle government paperwork (ACRA, MOM, CPF).
• Assist in recruitment and onboarding of new staff.
• Process staff insurance claims and related admin tasks.
• Perform month-end closing activities and handle full set of accounts.

Skills

HR basics

Admin basics

Time management

Education

O Level certification

Tools

Microsoft Excel

Microsoft Word

Xero

Infotech HR

Job description

Calculate payroll for staffs (salary, overtime, commission & bonus etc).

• Assist in processing staff attendance (i.e Leaves, Overtime).
• Manage corresponding email, faxes, mails & telephone calls.
• Liaise with MOM for application, renewal and cancellation of Employment Pass
• Liaise with and organize paperwork for government departments (ACRA, MOM, CPF etc.).
• Assist in the recruitment and on-boarding of new staff.
• Process insurance hospital claims and etc. for staff.
• Assist in any ad-hoc duties when assigned.
• Key Quotation and handle purchasing
• Perform month-end account closing activities
• Handle full set of accounts
• Maintain and reconcile general ledge accounts
• Verify the payment voucher
• Perform monthly bank reconciliation and account schedules
• Handle employees expense claims
• Manage petty cash and bank balances
• Prepare quarterly GST return
• Prepare journal entries, reconcile financial statements and accounts, and ensure data accuracy
• Prepare and send monthly SOA to customer
• Prepare audit schedules and support auditor in conducting external audits
• Other duties assigned

Requirements:

• Minimum 'O' level certification.
• Basic knowledge in HR and admin.
• Proficient in Microsoft Excel and Word.
• Knowledge in Xero and Infotech HR has added advantages.
• Meticulous and able to perform under stress.