HR & Admin Executive

NUSANTARA PRIME CONSULTING PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

NUSANTARA PRIME CONSULTING PTE. LTD. in Singapore is seeking an organised HR & Office Administrator to join our small team. You will monitor work pass expiry, maintain HRIS records, manage e-files, prepare renewal contracts, and support government submissions, letters, and staff training claims.

You will also handle office administration, track expenses, coordinate supplies, and assist with newsletters and mail management, contributing to smooth daily operations and compliant HR practices.

Qualifications

• Diploma in HR, Business Administration or related field.
• Proficiency in Microsoft Office and Google Workspace.
• Familiarity with HRIS/payroll system (Info-Tech) is advantageous.
• Knowledge of Singapore Employment Act and MOM regulations.
• Attention to detail and positive learning attitude.

Responsibilities

• Monitor work pass expiry and assist renewals and HR documentation.
• Maintain headcount reports and HRIS updates.
• Prepare contract renewals for review by HR Manager and ensure accurate annual leave accrual.
• Support HR letters and government surveys (MOM, IMDA).
• Manage general office administration and office expenses.

Skills

Microsoft Office

Google Workspace

HRIS

Education

Diploma in HR, Business Administration or related field

Tools

Info-Tech HRIS

Job description

Responsibilities:

HR Functions:

• Monitoring of work pass expiry and assist with renewals and HR documentation
• Maintain headcount report and HRIS updates
• Maintain employee e-P files
• Support HR letters (confirmation, extension, 3rd party reference check letters)
• Prepare contract renewals for review by HR Manager and update HR system and ensure accurate annual leave is credited
• Scan and update Director’s monthly expense claims for reimbursement
• Support government surveys (MOM, IMDA etc)
• Support HR Manager on monthly insurance tracking and yearly renewalSupport staff training application, submitting government claims, certifications and maintaining training records
• Validate pre-employment medical invoices to finance
• Cancellation of work passes where applicable
• Set up and maintenance of laptop and account access for a small group of employees (ad-hoc basis)
• Any other duties as assigned

Office Administration:

• Manage general office administration including processing and tracking office expenses and payments
• Office pantry and stationary supplies and vendors coordination
• Maintain and top up first aid box items (every 6 months)
• Creation of quarterly newsletters and festive greetings
• Check mailbox, scan & file letters

About You:

• Diploma in HR, Business Administration or related field
• Microsoft Office (Excel, Word, PowerPoint) and Google Workspace
• Familiarity with HRIS/payroll system (Info-Tech) is advantageous but not necessary
• Knowledge of Singapore Employment Act and MOM regulations
• Attention to detail and positive learning attitude