HR & Admin Assistant

SINGAPORE CORPORATE SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A professional services organisation in Singapore is seeking an HR & Admin Assistant to support HR operations and administrative tasks. This entry-level position offers opportunities to grow within the HR field, focusing on recruitment coordination and daily office administration. The ideal candidate should possess strong communication skills, be organised, and proficient in Microsoft Office tools. A diploma in HR or Business Administration is preferred, and fresh graduates with relevant internship experience are welcome.

Qualifications

• 1–3 years’ experience in HR or Administration preferred.
• Fresh graduates with relevant internship experience are welcome.
• Basic understanding of Singapore employment laws and work pass processes is an advantage.

Responsibilities

• Support onboarding, orientation, confirmation tracking, and exit administration.
• Assist in end-to-end recruitment, including scheduling interviews.
• Maintain HR records, leave data, and staff information with accuracy.

Skills

Strong communication and interpersonal skills

Highly organised

Detail-oriented

Ability to multitask

Proficient in Microsoft Office (Excel, Word, Outlook)

Comfortable using HRIS

Education

Diploma in Human Resource, Business Administration, or related fields

Job description

Job Description

We are looking for a HR & Admin Assistant who is organised, responsible, and eager to grow in the HR field. In this role, you will support HR operations, recruitment coordination, employee engagement, and daily office administration to ensure smooth and efficient workflows across the organisation.

This is an excellent entry-level opportunity for someone who wants hands‑on experience in a professional services environment with clear development pathways.

Key Responsibilities

HR Operations & Support

• Support onboarding, orientation, confirmation tracking, and exit administration
• Assist in end‑to‑end recruitment, including scheduling interviews and managing work pass applications, renewals, and cancellations
• Prepare HR letters (contracts, confirmation, disciplinary, probation extension, promotion, etc.)
• Maintain HR records, leave data, and staff information with accuracy and confidentiality
• Update and maintain HRIS and employee databases in a timely manner
• Verify attendance, leave applications, and medical claims for payroll processing
• Handle employee enquiries professionally and escalate when necessary
• Assist in training coordination, staff development programmes, and engagement activities
• Support HR administrative tasks and any other duties assigned

Administration & Office Support

• Provide general administrative support to ensure smooth office operations
• Manage office supplies, courier services, mail handling, and vendor coordination
• Handle incoming calls and emails, directing enquiries appropriately
• Maintain filing systems, shared folders, and administrative SOPs
• Assist with meeting coordination, facilities management, and event logistics
• Prepare correspondence, reports, presentations, and documents when required
• Provide administrative support to different business units as needed

Requirements

Education & Experience

• Diploma in Human Resource, Business Administration, or related fields
• 1–3 years’ experience in HR or Administration preferred
• Fresh graduates with relevant internship experience are welcome
• Basic understanding of Singapore employment laws and work pass processes is an advantage

Skills & Competencies

• Strong communication and interpersonal skills
• Highly organised, detail‑oriented, and able to multitask
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Comfortable using HRIS or other administrative systems

Attitude & Behaviour (Highly Valued)

We place strong emphasis on mindset and work behaviour:

• Ownership: You take responsibility and follow through to completion
• Agility: Adaptable, quick learner, and responsive to changes
• Proactive: You update early, clarify when unsure, and anticipate needs
• Improvement mindset: Open to refining processes and increasing efficiency
• Integrity: Able to handle confidential information with professionalism

Why Join OA GoC?

You will be part of an organisation that:

• Champions Ownership & Agility as core values in how we operate
• Delivers with discipline — proactive, timely, and committed to excellence
• Invests in people development, digitalisation, and structured career pathways
• Offers a supportive learning environment with exposure to full HR operations
• Provides a coaching culture where you learn fast, gain meaningful responsibilities, and progress confidently
• Maintains a stable, professional, and growth‑oriented workplace within a rapidly expanding group

How to Apply

Please submit your resume and expected salary to [e-mail].
Only shortlisted candidates will be contacted.