HR & Admin Assistant

PACIFIC INTEGRATED LOGISTICS PTE LTD; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

PACIFIC INTEGRATED LOGISTICS PTE LTD in Singapore is seeking an HR & Admin Assistant to support day‑to‑day HR operations, focusing on recruitment, work permit administration, PPE management and office procurement.

You will liaise with candidates and hiring managers to arrange interviews, prepare onboarding documents, monitor work permit expiry dates and renewals, maintain accurate HR records, manage PPE stock, raise purchase requisitions and provide general admin support to the HR team.

Qualifications

• Diploma or equivalent qualification in Human Resources, Business Administration or a related discipline.
• 1-3 years of relevant HR or administrative experience preferred.
• Recruitment experience and knowledge of work permit administration will be an advantage.
• Proficient in Microsoft Office, especially Excel and Word.

Responsibilities

• Assist with full recruitment process including job postings, candidate sourcing, screening and interview coordination.
• Liaise with candidates and hiring managers to arrange interviews and support the recruitment process.
• Prepare recruitment and onboarding documentation for new employees.
• Assist with work permit applications, renewals, cancellations and other related administrative matters.
• Maintain accurate employee and HR records and manage PPE inventory and procurement.
• Provide general administrative support to the HR department and other HR-related duties as assigned.

Skills

Recruitment experience

MS Office (Excel/Word)

Communication skills

Organisational skills

Education

Diploma or equivalent in Human Resources or Business Administration

Tools

MS Office Suite

Job description

Job Summary

We are looking for a HR & Admin Assistant to join our team and support our day-to-day HR operations. The successful candidate will primarily be responsible for recruitment activities, together with work permit administration, PPE management and general office procurement.

Transport Provided at Boon Lay MRT

Key responsibilities

• Assist with the full recruitment process, including job posting, candidate sourcing, screening, interview coordination and follow-up
• Liaise with candidates and hiring managers to arrange interviews and facilitate the recruitment process
• Prepare recruitment and onboarding documentation for new employees
• Assist with work permit applications, renewals, cancellations and other related administrative matters
• Monitor work permit expiry dates and ensure timely renewals
• Maintain accurate employee and HR records
• Issue company PPE to employees and maintain accurate PPE inventory records
• Monitor PPE stock levels and arrange replenishment when required
• Raise Purchase Requisitions (PR) for office supplies, stationery, PPE and other HR/office-related items
• Provide general administrative support to the HR department and assist with other HR-related duties as assigned

Requirements

• Diploma or equivalent qualification in Human Resources, Business Administration or a related discipline
• 1-3 years of relevant HR or administrative experience preferred
• Candidates with recruitment experience and knowledge of work permit administration will have an advantage
• Good communication and interpersonal skills
• Strong organisational skills with good attention to detail
• Proficient in Microsoft Office, particularly Microsoft Excel and Word
• Able to work independently and manage multiple tasks effectively
• Proactive, responsible and willing to learn
• Open to Singapore Citizens and Permanent Residents only