HR Executive

TGF MANAGEMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

TGF MANAGEMENT SERVICES PTE. LTD. is seeking a responsible, organized and hands-on HR Executive to support day-to-day human resource operations, including recruitment, HR administration, attendance, payroll support, work pass matters, employee relations and HR compliance.

The ideal candidate should have a solid understanding of Singapore employment practices, strong communication skills and the ability to work independently in a fast-paced environment.

Qualifications

• Diploma or degree in Human Resources, Business Administration or related discipline.
• Minimum 2 years of relevant HR experience.
• Good understanding of Singapore employment practices and MOM requirements.
• Experience in recruitment, HR administration and payroll support.
• Experience handling work permits and foreign employees will be an advantage.
• Good communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Able to work independently and manage multiple tasks.
• Proficient in Microsoft Excel.
• Experience with StaffAny or other HR, payroll and attendance management systems will be an advantage.

Responsibilities

• Handle end-to-end recruitment for full-time and part-time positions.
• Source and screen candidates through various recruitment channels.
• Arrange interviews and coordinate with hiring managers.
• Prepare employment offers and onboarding documents.
• Coordinate new employee onboarding and ensure all required documents are completed.
• Maintain recruitment records and candidate information.
• Maintain accurate and up-to-date employee records.
• Prepare employment contracts, confirmation letters, salary adjustment letters and other HR documents.
• Manage employee onboarding, transfers and offboarding.
• Handle day-to-day employee HR enquiries.
• Maintain proper and confidential HR filing.
• Ensure employee information and HR records are kept accurate and updated.
• Monitor employee attendance and clock-in/out records.
• Follow up on attendance discrepancies and missing records.
• Monitor leave applications and leave balances.
• Verify overtime, rest-day and public holiday work.
• Follow up on absenteeism and attendance issues.
• Ensure attendance records are accurate for payroll processing.
• Assist with monthly payroll preparation and verification.
• Check salary, overtime, allowances, deductions and unpaid leave.
• Verify payroll against attendance and leave records.
• Assist with CPF-related matters and submissions.
• Liaise with relevant parties on payroll-related matters.
• Ensure payroll information is accurate and submitted within the required timeline.
• Assist with Work Permit and S Pass applications, renewals, transfers and cancellations.
• Monitor work pass expiry dates.
• Maintain accurate records of foreign employees.
• Assist with MOM-related matters, including quota and levy.
• Assist with IR21 and other statutory submissions when required.
• Ensure HR practices comply with relevant Singapore employment regulations.
• Handle employee enquiries and workplace concerns professionally.
• Assist management with employee relations matters.
• Support disciplinary and performance management processes.
• Prepare warning letters, counselling records and other HR documentation when required.
• Assist with probation reviews and employee performance matters.
• Maintain confidentiality when handling sensitive employee matters.
• Assist in implementing and maintaining HR policies and procedures.
• Ensure proper HR documentation and processes are maintained.
• Keep updated on relevant Singapore employment regulations and MOM requirements.
• Assist with HR audits and compliance checks.
• Support improvements to HR processes and procedures.
• Maintain accurate employee information in HR and attendance systems.
• Update attendance, leave and employee records promptly.
• Prepare basic HR reports when required.
• Use StaffAny or other HR/attendance systems to manage employee attendance and schedules.
• Assist in identifying and resolving discrepancies in HR system records.

Skills

Communication skills

Organizational skills

Attention to detail

Independent worker

Microsoft Excel

Education

Diploma or Degree in Human Resources, Business Administration or related discipline

Tools

StaffAny

Job description

Job Summary

We are looking for a responsible, organized and hands-on HR Executive to support our day-to-day human resource operations.

The successful candidate will be involved in recruitment, HR administration, attendance, payroll support, work pass matters, employee relations and HR compliance.

The ideal candidate should have a good understanding of Singapore employment practices, strong communication skills and the ability to work independently in a fast-paced environment.

Key Responsibilities

Recruitment

• Handle end-to-end recruitment for full-time and part-time positions.
• Source and screen candidates through various recruitment channels.
• Arrange interviews and coordinate with hiring managers.
• Prepare employment offers and onboarding documents.
• Coordinate new employee onboarding and ensure all required documents are completed.
• Maintain recruitment records and candidate information.

HR Administration

• Maintain accurate and up-to-date employee records.
• Prepare employment contracts, confirmation letters, salary adjustment letters and other HR documents.
• Manage employee onboarding, transfers and offboarding.
• Handle day-to-day employee HR enquiries.
• Maintain proper and confidential HR filing.
• Ensure employee information and HR records are kept accurate and updated.

Attendance & Leave Management

• Monitor employee attendance and clock-in/out records.
• Follow up on attendance discrepancies and missing records.
• Monitor leave applications and leave balances.
• Verify overtime, rest-day and public holiday work.
• Follow up on absenteeism and attendance issues.
• Ensure attendance records are accurate for payroll processing.

Payroll Support

• Assist with monthly payroll preparation and verification.
• Check salary, overtime, allowances, deductions and unpaid leave.
• Verify payroll against attendance and leave records.
• Assist with CPF-related matters and submissions.
• Liaise with relevant parties on payroll-related matters.
• Ensure payroll information is accurate and submitted within the required timeline.

MOM & Work Pass Matters

• Assist with Work Permit and S Pass applications, renewals, transfers and cancellations.
• Monitor work pass expiry dates.
• Maintain accurate records of foreign employees.
• Assist with MOM-related matters, including quota and levy.
• Assist with IR21 and other statutory submissions when required.
• Ensure HR practices comply with relevant Singapore employment regulations.

Employee Relations

• Handle employee enquiries and workplace concerns professionally.
• Assist management with employee relations matters.
• Support disciplinary and performance management processes.
• Prepare warning letters, counselling records and other HR documentation when required.
• Assist with probation reviews and employee performance matters.
• Maintain confidentiality when handling sensitive employee matters.

HR Policies & Compliance

• Assist in implementing and maintaining HR policies and procedures.
• Ensure proper HR documentation and processes are maintained.
• Keep updated on relevant Singapore employment regulations and MOM requirements.
• Assist with HR audits and compliance checks.
• Support improvements to HR processes and procedures.

HR Systems & Reporting

• Maintain accurate employee information in HR and attendance systems.
• Update attendance, leave and employee records promptly.
• Prepare basic HR reports when required.
• Use StaffAny or other HR/attendance systems to manage employee attendance and schedules.
• Assist in identifying and resolving discrepancies in HR system records.

Requirements

• Diploma or Degree in Human Resources, Business Administration or related discipline.
• Minimum 2 years of relevant HR experience.
• Good understanding of Singapore employment practices and MOM requirements.
• Experience in recruitment, HR administration and payroll support.
• Experience handling work permits and foreign employees will be an advantage.
• Good communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Able to work independently and manage multiple tasks.
• Good problem-solving skills.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with StaffAny or other HR, payroll and attendance management systems will be an advantage.