HR Assistant / Boon Lay

LINK2 MANPOWER PTE. LTD.; Singapore; On-site; SGD 28,000 - 33,000; Full time

Job summary

LINK2 MANPOWER PTE. LTD. is seeking a detail-oriented HR Assistant to support day-to-day HR administration, employee documentation, onboarding and HR-related payment verification in a fast-paced environment in Singapore.

The role offers 1–2 years of HR admin experience, proficiency with Excel/Google Sheets, and opportunities for broader HR coordination responsibilities over time.

Qualifications

• 1–2 years HR administration or similar support experience preferred.
• Experience in logistics/operations environment is advantageous.
• Proficient with Excel or Google Sheets.
• Strong attention to detail and documentation accuracy.
• Good organizational and time-management skills.
• Good communication and coordination skills.
• Able to handle confidential information appropriately.
• Proactive and able to work independently.

Responsibilities

• Assist with verification of employee reimbursements, allowances and expense claims against supporting documentation.
• Check supporting documents and approvals for completeness and accuracy before processing.
• Prepare onboarding checklists, employment documentation and orientation materials for new hires.
• Coordinate new hire start dates, equipment, system access and induction arrangements with relevant departments.
• Maintain accurate and confidential employee records and documentation.
• Support leave, medical certificate and general HR administration.
• Assist with relevant employment-related submissions and correspondence as directed.
• Maintain organized and audit-ready HR documentation.
• Follow up promptly on incomplete or missing documentation.
• Respond to HR-related queries from employees and internal departments.
• Participate in HR process improvement and documentation-standardization initiatives.
• Provide additional support during peak recruitment, onboarding or documentation periods when required.

Skills

Attention to detail

Communication skills

Coordination skills

Independent worker

Education

O-Level or Diploma in HR/BA or related field

Tools

Excel or Google Sheets

Job description

Working Hours: Monday to Friday, 8:30 AM – 5:30 PM

Salary: S$2,500 – S$3,000 per month

We are looking for a detail-oriented and proactive HR Assistant to support day-to-day HR administration, employee documentation, onboarding and HR-related payment verification.

The successful candidate should be organized, accurate and comfortable working in a fast-paced operational environment. This role also provides opportunities to take on broader HR coordination responsibilities overtime.

Key Responsibilities

• Assist with verification of employee reimbursements, allowances and expense claims against supporting documentation.
• Check supporting documents and approvals for completeness and accuracy before processing.
• Prepare onboarding checklists, employment documentation and orientation materials for new hires.
• Coordinate new hire start dates, equipment, system access and induction arrangements with relevant departments.
• Maintain accurate and confidential employee records and documentation.
• Support leave, medical certificate and general HR administration.
• Assist with relevant employment-related submissions and correspondence as directed.
• Maintain organized and audit-ready HR documentation.
• Follow up promptly on incomplete or missing documentation.
• Respond to HR-related queries from employees and internal departments.
• Participate in HR process improvement and documentation-standardization initiatives.
• Provide additional support during peak recruitment, onboarding or documentation periods when required.

Requirements

• O-Level or Diploma in Human Resources, Business Administration or a related field.
• 1–2 years of HR administration or similar support experience preferred.
• Experience in a logistics or operations-driven environment is advantageous.
• Good knowledge of basic HR administration.
• Proficient in Excel or Google Sheets.
• Strong attention to detail and documentation accuracy.
• Good organizational and time-management skills.
• Good communication and coordination skills.
• Able to handle confidential information appropriately.
• Proactive, responsible and able to work independently.