Admin Assistant/Executive

JSIT for WST (Wholesale Trade) by Singapore Business Federation (SBF); Singapore; On-site; SGD 32,000 - 48,000; Full time

Job summary

TechLead Technology Pte. Ltd. is seeking a meticulous Admin Assistant/Executive to join our HR team in Singapore.

You will provide HR support across recruitment, onboarding, employee records, work permit administration, benefits management and training while ensuring compliance with MOM regulations and company policies. You will also oversee foreign worker administration, liaise with government agencies and service providers, and handle office operations, procurement, facilities, courier

Qualifications

• Diploma in Human Resource Management or related field.
• 2–3 years of HR and Administration experience.
• Knowledge of Singapore Employment Act and MOM regulations.
• Experience with Work Pass administration and foreign worker management.
• Proficient with HRMS and MS Office.
• Experience in recruitment, onboarding, offboarding, and records management.

Responsibilities

• Assist HR functions including recruitment, onboarding, offboarding, and employee administration.
• Support recruitment process: postings, interview scheduling, candidate coordination, and employment documents.
• Process Work Permit applications and MOM compliance.
• Administer attendance, leave, medical claims, and benefits.
• Maintain HR records, HRMS, and document filing.
• Coordinate dormitory arrangements and foreign worker administration.
• Arrange employee training and maintain ISO training records.
• Liaise with government agencies and service providers on HR matters.
• Manage daily office administration and provide support to Management and departments.
• Open and distribute incoming mail daily; organize courier services and shipments.
• Procure office supplies and maintain filing systems.

Skills

Recruitment processes

Onboarding

HR administration

Foreign worker management

Office coordination

Education

Diploma in Human Resource Management

Tools

HRMS (Info-Tech)

Microsoft Office

Job description

This role is posted on behalf of TECHLEAD TECHNOLOGY PTE. LTD. with support from the Singapore Business Federation (SBF) under the JSIT WST initiative. SBF/JSIT facilitates outreach and connections only and does not act as an employment agency. All hiring decisions are made solely by the hiring company.

Our member company is seeking a meticulous and motivated Admin Assistant/Executive to join the team In this role, you will play a critical part in providing HR support across recruitment, onboarding, employee records, work permit administration, benefits management, and training while ensuring compliance with employment regulations and company policies. Oversee foreign worker administration, liaise with government agencies and service providers, and maintain accurate HR documentation. Manage office operations, procurement, facilities, courier services, and administrative support to ensure efficient day-to-day business activities.

Job Responsibilities

Human Resource

• Assist in the full spectrum of Human Resources functions, including recruitment, onboarding, offboarding, and employee administration for worker level.


• Support the recruitment process, including job postings, interview scheduling, candidate coordination, and preparation of employment documents.


• Process Work Permit applications, renewals, cancellations, and other employment related matters in compliance with MOM regulations.


• Administer employee attendance, leave records, Integrated Health Plan (IHP), medical claims, safety shoe claims, and employee benefits.


• Maintain accurate employee records, HR documentation, personnel files, and HRMS (Info-Tech) records.


• Coordinate dormitory arrangements, OFWAS updates, Primary Care Plan (PCP) registration, employee insurance, and foreign worker administration.


• Arrange employee training and maintain ISO related training records and documentation.


• Ensure compliance with the Employment Act, MOM regulations, company policies, and statutory requirements.


• Liaise with government agencies, insurance providers, external vendors, and service providers on HR-related matters.

Administration & Office Management

• Manage daily office administration and provide administrative support to Management and various departments.


• Open and distribute incoming mail from the company letterbox on a daily basis.


• Arrange courier services and coordinate local and overseas shipments, including FedEx shipment processing through the online system.


• Procure office supplies, stationery, uniforms, name cards, pantry supplies, and other office necessities.


• Coordinate office maintenance, including air-conditioning servicing, internet and mobile subscriptions, water supply, office equipment, and facility maintenance.


• Monitor office cleaning services, verify service completion, check invoices for accuracy, and prepare payment vouchers.


• Maintain proper filing systems and ensure accurate record keeping for HR and administrative documents.

Job Requirements

• Diploma in Human Resource Management, Business Administration, or a related discipline.


• Minimum 2–3 years of relevant experience in Human Resources and Administration, preferably in the construction, engineering, or semiconductor industry.


• Good knowledge of Singapore Employment Act, MOM regulations, and Work Pass administration (Work Permit, S Pass, and Employment Pass).


• Experience in recruitment, onboarding, offboarding, employee records management, HR administration, and foreign worker management.


• Familiar with HRMS (e.g., Info-Tech) and Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

We thank all applicants for their interest. Due to the volume of applications, only shortlisted candidates will be contacted. Please note that applicants must already possess valid work authorization to work in Singapore at the time of application.