Senior HR & Admin Executive/ Assistant Manager

ASIA PROJECTS ENGINEERING PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ASIA PROJECTS ENGINEERING PRIVATE LIMITED is seeking a Senior HR & Admin Executive/Assistant Manager to lead HR and administrative functions in Singapore. The role covers recruitment, onboarding, payroll, MOM compliance, and policy implementation, ensuring regulatory adherence and smooth day-to-day operations.

The ideal candidate has at least 5 years of HR experience, familiarity with HRIS and Times Software, and strong communication skills to support management and staff while maintaining

Qualifications

• Bachelor's Degree or Diploma in HRM, Business Admin, or related field.
• Minimum 5 years of HR and administrative experience; IHRP-CP preferred.
• Experience with HRIS, payroll systems, and Times Software.
• Strong organizational and communication skills; independent and deadline-driven.
• Able to handle confidential information with discretion.

Responsibilities

• Oversee full HR and administrative functions for operations.
• Manage end-to-end recruitment and onboarding.
• Handle work passes, MOM compliance, and regulatory matters.
• Coordinate payroll inputs and benefits administration.
• Maintain HR records and support performance reviews.
• Liaise with government agencies and external partners.
• Develop and implement HR policies and procedures.

Skills

HR operations

Recruitment

Onboarding

Payroll management

HRIS

MOM compliance

Employee relations

Data privacy

Education

HR degree or diploma

Tools

Times Software

Job description

Job Summary:

We are looking for a dedicated and experienced Senior HR & Admin Executive/Assistant Manager to oversee the full spectrum of Human Resource and Administrative functions. The successful candidate will play a key role in supporting business operations by ensuring effective HR practices, regulatory compliance, and smooth day-to-day office administration.

Key Responsibilities:

• Manage the full spectrum of Human Resource functions, including recruitment, onboarding, offboarding, performance management, employee relations, training, and HR administration.
• Handle end-to-end recruitment activities, including job postings, candidate sourcing, interviews, employment offers, and onboarding.
• Administer work pass applications, renewals, cancellations, appeals, and other employment-related matters with the Ministry of Manpower (MOM).
• Ensure compliance with the Singapore Employment Act, MOM regulations, and company policies.
• Prepare employment contracts, confirmation, promotion, salary adjustment, transfer, and other HR-related documentation.
• Coordinate payroll inputs and ensure timely submission for payroll processing.
• Administer employee leave, attendance, medical benefits, insurance, and other employee welfare programmes.
• Maintain accurate employee records and HR databases, ensuring confidentiality and data integrity.
• Support performance appraisal exercises, employee engagement activities, training, and talent development initiatives.
• Handle employee disciplinary matters, grievances, counselling, and provide HR advisory support to management.
• Review, implement, and continuously improve HR policies, procedures, and best practices.
• Liaise with government agencies, auditors, recruitment agencies, training providers, and external stakeholders.
• Perform any other HR and administrative duties assigned by Management.

Requirements:

• Bachelor's Degree or Diploma in Human Resource Management, Business Administration, or a related discipline.
• Minimum 5years of relevant HR and Administration experience, certified IHRP-CP preferred. Direct experience in engineering and construction sector will be an added advantage.
• Familiarity with HRIS and payroll systems like Times Software systems is required.
• Good organisational, communication and interpersonal skills.
• Able to work independently, manage multiple priorities and meet deadlines.
• Proficient in Microsoft Office applications, especially Excel, Word and PowerPoint.
• Meticulous, responsible and able to maintain confidentiality.

Location:

Penjuru Road (Jurong)

Working Hours: 5-day work-week (Monday to Friday)