HR & Admin Executive

EMK Technologies Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

EMK Technologies Pte Ltd is seeking an HR Administrative professional to support day-to-day HR and administrative functions in a fast-growing environment.

You will manage recruitment, maintain accurate employee records, handle work pass processes, and support policy implementation. The role requires excellent communication, organization, and the ability to work independently while collaborating with teams.

Qualifications

• Degree in Human Resource Management, Business Administration or a related field.
• At least 2 years of HR experience in a dynamic environment.
• Good understanding of Singapore Employment Act and HR operational practices.
• Familiarity with MOM work pass processes is an advantage.
• Proficiency in MS Office and HR systems/digital tools.
• Strong communication and interpersonal skills; highly organized with accountability.
• Able to work independently and as part of a team.
• Immediate or short-notice availability preferred.

Responsibilities

• Support day-to-day HR and administrative functions.
• Manage full recruitment process including job postings, screening, interviewing, onboarding, and offboarding.
• Administer employee records, leave, attendance, and documentation.
• Handle work pass applications and liaise with government agencies.
• Assist in implementing HR policies and initiatives.
• Support employee engagement activities and company events.
• Coordinate staff training programmes and government grants applications.
• Maintain HR documentation, SOPs, employee records, and admin files.
• Work with department heads on manpower planning and people matters.
• Manage office administration, supplies, equipment, and vendor coordination.
• Assist in organizing meetings, travel, and logistics.
• Handle employee enquiries and HR-related issues.
• Support ad-hoc HR, admin, and projects.

Skills

Communication skills

Interpersonal skills

Organizational skills

Independent worker

Team player

Attention to detail

HR systems proficiency

Education

Bachelor's degree in Human Resource Management

Bachelor's degree in Business Administration

Tools

MS Office

HR systems

Job description

Job Description:

Responsibilities:

1. Support the day-to-day HR and administrative functions, ensuring smooth and efficient business operations.

2. Manage the full recruitment process, including job postings, candidate screening, interview coordination, onboarding, and offboarding.

3. Administer employee records, leave management, attendance, and personnel documentation accurately and confidentially.

4. Handle work pass applications, renewals, cancellations, and liaise with relevant government agencies where required.

5. Assist in implementing HR policies, procedures, and initiatives in line with company objectives.

6. Support employee engagement activities, company events, staff welfare programmes, and team-building initiatives to foster a positive workplace culture.

7. Coordinate staff training programmes and assist with applications for relevant government grants and funding where applicable.

8. Ensure HR documentation, SOPs, employee records, and administrative files are properly maintained and updated.

9. Work closely with department heads to support manpower planning and day-to-day people matters.

10. Manage office administration, including office supplies, pantry inventory, office equipment, facility maintenance, access cards, company assets, and vendor coordination.

11. Assist in organising company meetings, visitors, travel arrangements, accommodation bookings, and logistics where required.

12. Assist in handling employee enquiries, disciplinary matters, and HR-related issues professionally and fairly.

13. Support ad-hoc HR, administrative, and projects as assigned.

Requirements:

1. Degree in Human Resource Management, Business Administration or a related field.

2. At least 2 years of HR experience, ideally in a dynamic and fast-growth environment.

3. Good understanding of Singapore Employment Act and HR operational practices.

4. Familiarity with MOM work pass processes will be an advantage.

5. Proficiency in MS Office (Word, Excel, Power Point) and comfortable using HR systems and digital tools.

6. A highly organized, detail-oriented mindset with a strong sense of accountability.

7. Driven by a sense of task ownership and purpose, not just a clock.

8. Able to work independently while being a supportive team player.

9. Strong communication and interpersonal skills with the ability to interact professionally across all levels.

10. Candidates who are available to commence work immediately or within short notice will be preferred.