HR Admin (Contract)

REVUP PROSERVICES PTE. LTD.; Singapore; On-site; SGD 45,000 - 76,000; Full time

Job summary

RevUp Proservices Pte Ltd in Singapore is seeking a skilled HR Administrative Specialist to support recruitment, onboarding, and employee services. You will coordinate with HR service teams, agencies, hiring managers, and candidates to ensure smooth processes.

This role involves preparing employment contracts, new hire documents, maintaining HR records and candidate tracking, and assisting with payroll documentation and compliance. Strong organizational skills are essential.

Qualifications

• 6–8 years of HR administrative experience.
• Experience coordinating with HR service teams and hiring managers.
• Experience with payroll documentation and regulatory compliance.

Responsibilities

• Coordinate recruitment and onboarding with HR service teams, recruitment agencies, hiring managers, and candidates.
• Prepare employment contracts, new hire documents, onboarding materials, and assist with background and reference checks.
• Maintain recruitment records and candidate tracking systems while ensuring onboarding documentation is completed promptly.
• Assist with new employee orientation and workplace setup.
• Maintain and update employee records, HR databases, contracts, and compliance documents in both physical and digital formats.
• Support HR data entry, record management, audit requirements, and regulatory compliance.
• Provide administrative support for employee benefits, including responding to enquiries, processing documentation, and liaising with service providers.
• Assist with payroll documentation and related administrative processes.
• Support the administration of work passes and dependent passes, including applications and renewals.
• Coordinate employee relocation, internal and external mobility arrangements, and short-term assignments.

Skills

HR Administration

Onboarding coordination

Payroll documentation

Records management

Stakeholder coordination

Education

Diploma or degree in any discipline

Tools

HRIS

Applicant Tracking System

Job description

Duties

• Support the recruitment and onboarding process by coordinating with HR service teams, recruitment agencies, hiring managers, and candidates.
• Prepare employment contracts, new hire documents, onboarding materials, and assist with background and reference checks.
• Maintain recruitment records and candidate tracking systems while ensuring onboarding documentation is completed promptly.
• Assist with new employee orientation and workplace setup.
• Maintain and update employee records, HR databases, contracts, and compliance documents in both physical and digital formats.
• Support HR data entry, record management, audit requirements, and regulatory compliance.
• Provide administrative support for employee benefits, including responding to enquiries, processing documentation, and liaising with service providers.
• Assist with payroll documentation and related administrative processes.
• Support the administration of work passes and dependent passes, including applications and renewals.
• Coordinate employee relocation, internal and external mobility arrangements, and short-term assignments.
• Monitor and follow up on HR administrative activities, including organisation chart updates, internal announcements, offboarding processes, and MOM/MAS survey submissions.
• Coordinate meetings, manage HR calendars and appointments, and prepare relevant meeting materials and correspondence.
• Organise training sessions, maintain training records, and support employee engagement activities and events.
• Coordinate event logistics, including catering, venue arrangements, AV equipment, materials, and setup.
• Arrange domestic and overseas travel for HR team members and process travel expense claims.
• Provide general administrative support, vendor coordination, and assistance with ad-hoc projects for the HR team.

Requirements

• Diploma or degree in any discipline
• 6-8 years of HR administrative experience

Chow Zi Qing

R2199258

RevUp Proservices Pte Ltd

EA.24C2366