HR & Admin Executive

EGP SMART ENERGY PTE. LTD; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

EGP SMART ENERGY PTE. LTD invites an experienced HR & Admin Executive to manage end-to-end HR and administrative tasks in Singapore. The role emphasizes execution, accuracy and compliance across payroll, recruitment, work passes, training, and office administration.

You will work closely with the Corporate Services HOD, drive SOPs, budget tracking, and internal communications. Diploma or degree in HR/BA preferred, with at least 3 years' hands-on experience in Singapore.

Qualifications

• Diploma or degree in HR/Administration or related discipline.
• Minimum 3 years of hands-on HR & Administration experience in Singapore.
• Solid knowledge of Singapore employment legislation, MOM regulations and CPF requirements.

Responsibilities

• Execute day-to-day HR operations and ensure compliance with Singapore regulations.
• Handle end-to-end recruitment, onboarding and documentation.
• Process payroll, CPF contributions and statutory submissions.
• Manage work pass applications, renewals and MOM matters for foreign employees.
• Coordinate training, performance appraisals and employee development.
• Handle employee relations, engagement activities and confidential information.
• Maintain HR data, reports and budgets; support government surveys.
• Oversee office administration, facilities, vendors and travel arrangements.
• Identify process gaps and implement practical HR/administrative improvements.

Skills

Payroll experience

Recruitment

Work pass admin

HR operations

Interpersonal skills

Attention to detail

Discretion

Employment law

Education

Diploma or Degree in HR/Business Administration

Tools

HRIS (Info-Tech)

Job description

Role Overview

We are looking for a hands-on, dependable, hardworking and proactive HR & Admin Executive to execute the full spectrum of Human Resources and Administration functions. This is an execution-focused role that will work closely with the Corporate Services HOD. The successful candidate is expected to personally execute day-to-day HR and administrative tasks, take ownership of assigned matters, demonstrate initiative, a positive and responsible working attitude and a can-do mindset, and independently follow through from initiation to completion while ensuring a high level of accuracy, timeliness and compliance with applicable requirements.

Key Responsibilities

1. Human Resources Operations & Compliance

• Execute day-to-day HR operations and ensure compliance with the Singapore Employment Act, MOM regulations, CPF requirements and other applicable employment requirements.

• Maintain and update HR policies, procedures, employee records and documentation, and support the implementation of practical HR SOPs and controls.Monitor statutory and HR-related deadlines and follow through until completion, escalating issues promptly where required.

2. Recruitment & Onboarding

• Handle end-to-end recruitment, including job postings, candidate sourcing, interview coordination, selection administration and preparation of employment documentation.

• Coordinate employee onboarding and offboarding and ensure all required documentation and internal arrangements are properly completed.

• Coordinate employer branding and recruitment initiatives where required.

3. Payroll, Benefits & Statutory Submissions

• Handle monthly payroll processing, including verification of payroll information and preparation of payroll reports, ensuring accuracy and timely completion.

• Prepare and submit CPF contributions and other payroll-related statutory submissions.

• Administer employee benefits, medical and insurance matters and respond to employee enquiries.

• Prepare and submit government-paid leave claims, NS claims, tax clearance, IR8A and other applicable employee-related claims or filings.

4. Work Pass & MOM Matters

• Handle work pass applications, renewals, cancellations and related MOM matters for foreign employees.

• Maintain proper supporting documents and monitor work pass expiry dates and regulatory requirements.

• Follow up on applications and outstanding matters until completion.

5. Performance, Training & Employee Development

• Coordinate performance appraisal exercises and maintain relevant records and follow-up.

• Identify and coordinate internal and external training arrangements, course registrations and training records.

• Administer training budgets and applicable training grants or claims, including Absentee Payroll claims.

• Coordinate and implement employee development, career progression and other HR initiatives as required.

6. Employee Relations & Engagement

• Handle day-to-day employee relations matters and employee queries, and support the HOD/Management in grievance and disciplinary matters.

• Coordinate and execute internal communication, employee engagement, team-building activities and festive or company events.

• Handle employee matters professionally and maintain confidentiality at all times.

7. HR Data, Reporting, Budgeting & Government Surveys

• Maintain accurate employee records, HR databases and personnel files.

• Prepare HR reports, manpower information and HR data for management.Prepare the annual HR and Administration budget for review and approval by the HOD, and monitor actual expenditure against the approved budget.

• Complete HR-related government surveys and statistical submissions required by MOM, BCA and other authorities.

8. Office Administration & Corporate Support

• Execute and coordinate day-to-day office administration to ensure smooth office operations.

• Coordinate office facilities, maintenance, vendors, office supplies, pantry, meeting rooms and general administrative matters.

• Liaise with landlords, building management, contractors and external service providers.

• Coordinate company insurance renewals and claims administration, and maintain records of licences, memberships, permits and statutory renewals.

• Coordinate business travel arrangements, accommodation, visa applications and travel insurance for employees and management.

• Handle corporate gifts sourcing, purchasing, inventory and tracking.

• Coordinate and support ISO / Integrated Management System activities, audits, documentation, corrective actions and related administrative requirements.

9. Process Improvement & Ad-hoc Support

• Identify gaps in existing HR and administrative processes and implement and follow through on the implementation of practical improvements and SOPs.

• Handle and coordinate in HR and Corporate Services projects and collaborate with other departments as required.

• Perform other HR, administration and ad-hoc duties assigned from time to time.

Personal Attributes

• High level of accuracy and attention to detail, with care taken to ensure work is complete and correct before submission.

• Positive and responsible working attitude, with a willingness to learn, support the team and take on responsibilities constructively.

• Strong sense of responsibility and accountability, with ownership of assigned tasks from start to completion and a dependable approach to follow-through.

• Hardworking, committed and dependable, with a strong work ethic.

• Proactive and willing to take initiative without requiring constant follow-up or supervision.

• Positive can-do mindset, with a practical and solution-oriented approach to challenges.

• Strong follow-through and attention to deadlines, particularly for statutory and compliance matters.

• Hands-on and dependable, with the willingness and ability to personally execute day-to-day HR and administrative tasks.

• Able to work independently with minimal supervision for routine matters, while knowing when to elevate issues to the HOD / Management.

Key Requirements

• Diploma or Degree in Human Resource Management, Business Administration or a related discipline.

• Minimum 3 years of hands-on HR & Administration experience in Singapore, with practical experience in payroll/CPF, recruitment, work pass administration and general HR operations.

• Good working knowledge of Singapore employment legislation, MOM regulations, CPF requirements and work pass processes.

• Hands-on experience in payroll, recruitment, work pass administration, training coordination and general HR operations.

• Experience with HR / payroll systems such as Info-Tech or similar HRIS would be advantageous.

• Good interpersonal and communication skills, with the ability to work effectively with employees at all levels.

• Detail-oriented, organised and able to manage multiple priorities and deadlines.

• Strong attention to detail and accuracy, particularly in payroll, statutory submissions, employee records and compliance-related matters.

• High level of integrity and discretion when handling confidential employee and company information