HR and Admin Assistant

HONG YE GROUP PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

HONG YE GROUP PTE. LTD. is seeking a diligent HR & Admin Executive to support day-to-day human resources and administrative matters in Singapore.

You will prepare HR letters, maintain employee records in the HRIS, verify attendance for payroll, and handle inquiries from staff with a courteous, service-oriented approach. You will contribute to filing, documentation, government grants and claims processes, coordinate training needs, and assist with walk-in interviews.

Qualifications

• Diploma in Human Resource Management and/or related field.
• Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)
• Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Proficiency in HR information systems and Microsoft Office
• Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill
• Attention to detail and accuracy in handling HR documentation
• Ability to manage multiple tasks and prioritize effectively
• Meticulous and pleasant disposition

Responsibilities

• Handle and support day-to-day HR and Admin related matters
• Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Maintain accuracy of HR database and updating employee records in HR information system
• Follow up and ensure that all employees' employment status is updated and processed timely
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Check and verify staff attendance for Payroll processing
• Check and verify employees' leave application, medical claims, etc.
• Validate and prepare biometrics report for billing
• Handle employees' enquiries and feedbacks
• Assist in claims submission, government grants, insurance, etc.
• Assist in coordinating training and development need for employees
• Handle walk-in interviews
• Any other HR/Admin duties assigned

Skills

Strong organizational and admin skills

Attention to detail

Interpersonal & communication skills

Team player

Multitasking & prioritization

Pleasant disposition

Education

Diploma in Human Resource Management or related field

Tools

Microsoft Office

HR information systems

Job description

Job Responsibilities

• Handle and support day-to-day HR and Admin related matters


• Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)


• Maintain accuracy of HR database and updating employee records in HR information system


• Follow up and ensure that all employees' employment status is updated and processed timely


• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)


• Check and verify staff attendance for Payroll processing


• Check and verify employees' leave application, medical claims, etc.


• Validate and prepare biometrics report for billing


• Handle employees' enquiries and feedbacks


• Assist in claims submission, government grants, insurance, etc.


• Assist in coordinating training and development need for employees


• Handle walk-in interviews


• Any other HR/Admin duties assigned

Job Requirements

• Diploma in Human Resource Management and/or related field


• Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)


• Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices


• Strong organizational and administrative skills


• Proficiency in HR information systems and Microsoft Office


• Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill


• Attention to detail and accuracy in handling HR documentation


• Ability to manage multiple tasks and prioritize effectively


• Meticulous and pleasant disposition