HR/Admin Assistant

NOVA-TECH MFG PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

NOVA-TECH MFG PTE. LTD. is seeking an HR / Admin Assistant to support daily HR operations, focusing on recruitment, hiring coordination and onboarding of new employees at our Singapore East Region site.

In this role you will work with hiring managers, candidates and agencies to source, screen and coordinate interviews, prepare onboarding documents, and maintain HR records in our HRIS. Candidates with 1–2 years of HR experience and a Diploma are welcome; good Excel, Word and Outlook skills are

Qualifications

• Diploma in HR/BA or related discipline is required.
• 1–2 years HR admin, recruitment or onboarding preferred.
• Internship experience and a strong willingness to learn may be considered.
• Familiarity with recruitment platforms and employee documentation.

Responsibilities

• Post and update job advertisements on approved platforms.
• Source candidates via portals, agencies, referrals and other channels.
• Screen resumes and shortlist based on requirements.
• Coordinate interviews between candidates and hiring managers.
• Communicate interview status and follow-up with candidates.
• Liaise with agencies on submissions, interviews and feedback.
• Maintain recruitment records, trackers and manpower updates.
• Coordinate pre-employment documents and onboarding info.
• Arrange medicals, background checks and other steps where applicable.
• Prepare onboarding documents, employee files and HRIS records.
• Undertake ad-hoc HR/administration assignments as needed.

Skills

Communication

Coordination

Organisational skills

Attention to detail

Multitasking

Team player

Willingness to learn

Education

Diploma in HR / BA or related

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

About the role

The HR / Admin Assistant supports daily HR operations, with a primary focus on recruitment, hiring coordination and new employee onboarding. The role works closely with hiring managers, candidates, recruitment agencies and internal departments to support manpower requirements and ensure a smooth hiring and onboarding process. The role also assists with employee records, HR administration and general office administration.

Key responsibilities

• Post and update job advertisements on approved recruitment platforms.
• Source candidates through job portals, recruitment agencies, referrals and other channels.
• Screen resumes and shortlist candidates based on job requirements.
• Coordinate interviews between candidates and hiring managers.
• Communicate with candidates regarding interview arrangements, application status and follow-up.
• Liaise with recruitment agencies on candidate submissions, interview arrangements and feedback.
• Maintain accurate recruitment records, hiring trackers and manpower updates.
• Coordinate pre-employment documents and new employee information.
• Arrange medical examinations, background checks and other required pre-employment steps where applicable.
• Prepare onboarding documents, employee files and HRIS records.
• Undertake ad-hoc HR, administration and other related assignments as assigned by the HRD/Immediate Superior from time to time, in line with business and operational needs.

About you

• Diploma or equivalent qualification in Human Resources, Business Administration or a related discipline.
• 1–2 years of experience in HR administration, recruitment or onboarding is preferred.
• Candidates with relevant internship experience and a strong willingness to learn may also be considered.
• Familiarity with recruitment platforms, interview coordination and employee documentation.
• Basic knowledge of HR administration and onboarding processes.
• Proficient in Microsoft Office, especially Excel, Word and Outlook.
• Good communication, coordination and organisational skills.
• Detail-oriented, responsible, proactive and able to follow up on outstanding matters.
• Able to manage multiple tasks in a fast-paced manufacturing environment.
• A good team player who can work effectively with hiring managers and different departments.
• Willing to work at East Region/Changi North Crescent