Home-based Director Personal Assistant

S30 FRANKEL PTE. LTD.; Serangoon Garden Circus; Remote; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is looking for a skilled Personal Assistant to support a Director by managing both business operations and personal tasks. This role is remote with flexible hours, requiring strong organizational and communication skills. The ideal candidate will have proven experience in administrative support and be adept at handling sensitive information with professionalism.

Qualifications

• Experience in administrative support is essential.
• Strong proficiency in standard office software is required.
• Knowledge of basic accounting principles is advantageous.

Responsibilities

• Perform accurate data entry and manage records efficiently.
• Draft and manage correspondence and documentation.
• Assist with bookkeeping and prepare invoices.

Skills

Proven experience as a Personal Assistant

Proficiency in Microsoft Office Suite

Strong communication abilities

Organizational skills

Time management

Ability to work independently

Tools

Google Workspace

Job description

Overview

Director Personal Assistant (Remote, Flexible Hours)

I am seeking a trustworthy, detail-oriented, and highly organized Personal Assistant to provide comprehensive administrative and operational support across personal and professional matters. This role is remote-based and offers flexible working hours, with the primary objective of ensuring seamless management of daily tasks, business operations, and personal arrangements.

The successful candidate will play a pivotal role in supporting a Singaporean Director in maintaining structure, handling sensitive information with discretion, and supporting the smooth running of two Singapore businesses alongside personal commitments.

Responsibilities

• Administrative & Data Management: Perform accurate data entry and maintain organized records, spreadsheets, and databases.
• Administrative & Data Management: Draft, review, and manage correspondence, reports, and documentation.
• Administrative & Data Management: Organize MD (Managing Director) notes and translate them into clear action items and daily to-do lists.
• Accounting & Finance Support: Assist with bookkeeping, accounting inputs, and expense tracking.
• Accounting & Finance Support: Prepare and input invoices, reconcile expenses, and coordinate with external accountants.
• Accounting & Finance Support: Ensure timely and accurate financial documentation.
• Business Support: Provide administrative assistance across two businesses, including scheduling and calendar management.
• Business Support: Organize meetings, calls, and project follow-ups, ensuring deadlines are met.
• Business Support: Support business-related logistics, communications, and stakeholder coordination.
• Personal Support & Lifestyle Management: Arrange personal appointments, reservations, and travel plans.
• Personal Support & Lifestyle Management: Manage personal errands and logistics while balancing business demands.
• Personal Support & Lifestyle Management: Act as the first point of contact for personal and professional coordination.
• General Support: Maintain confidentiality in handling sensitive personal and business information.
• General Support: Proactively anticipate needs and recommend solutions to optimize workflows.
• General Support: Perform ad hoc tasks and projects as required.

Qualifications & Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Support professional.
• Strong proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides, etc.).
• Knowledge of basic accounting/bookkeeping principles.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, reliability, and discretion.
• Ability to work independently in a remote environment while remaining responsive and adaptable.

Preferred Attributes

• Experience supporting entrepreneurs or senior executives with multiple business interests.
• Familiarity with fitness, lifestyle, or luxury automotive industries (advantageous but not mandatory).
• Strong problem-solving mindset and ability to work with minimal supervision.