Facility/ Admin Coordinator (US MNC)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading staffing and recruitment firm in Singapore is seeking a customer service-oriented professional for a receptionist role. The position requires greeting visitors, managing event logistics, and ensuring safety protocols are followed. Responsibilities include coordinating workplace services and providing solutions to inquiries while enhancing the first impression of the facility. Candidates should possess strong communication skills and a commitment to excellent customer service. The role demands flexibility to rotate between two office locations.

Qualifications

• Strong customer service orientation required.
• Ability to communicate effectively with guests and coworkers.
• Experience in event planning and coordination preferred.

Responsibilities

• Serve as the first point of contact for all entering the facility.
• Issue visitor and parking passes, following security protocols.
• Manage janitorial or maintenance work orders.
• Organize and manage on-site events efficiently.

Skills

Customer service orientation

Strong communication skills

Event coordination

Problem-solving

Job description

Job Details

• Contract Duration: 1 Year Contract
• Location: HarbourFront and Kent Ridge (must be comfortable to rotate between 2 offices depend on the business needs)

Job Descriptions

• First point of contact for all those entering the facility (receptionist duties 10%). Greet them with a friendly and welcoming demeanor.
• Issue visitor and parking passes and follow security protocols.
• Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various‑sized groups.
• Arrange and confirm recreational, dining, and business activities on behalf of the requestor.
• Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding.
• Acknowledge inquiries or complaints from employees, guests, and co‑workers. Provide solutions in a professional customer service‑driven manner.
• Organise and manage on‑site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.
• Follow property‑specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
• Coordinate with vendors who supply services or goods to the workplace.
• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.
• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOL job application platform - GO.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin