Facilities Office Administrator (1 year contract/ Pasir Panjang)

GMP TECHNOLOGIES (S) PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A Singapore-based technology company is seeking a Facilities Manager to oversee daily office operations including electrical and HVAC systems, ensuring compliance with safety standards. The ideal candidate should have a Diploma or Degree in Facilities Management and 4–5 years of relevant experience. Responsibilities include vendor management, facility maintenance, and supporting IT infrastructures. This role requires strong technical skills and proficiency in Microsoft Excel, along with the ability to work independently in emergency situations.

Qualifications

• 4–5 years of experience in facilities operations or corporate real estate.
• Strong technical knowledge of HVAC and fire suppression systems.
• Able to work independently during after-hours emergencies.

Responsibilities

• Manage daily office facilities operations including electrical and HVAC.
• Support IT and server room infrastructure.
• Ensure safety and audit compliance according to Singapore standards.

Skills

Technical knowledge of UPS systems

CCTV management experience

Vendor management skills

Microsoft Excel proficiency

Education

Diploma or Degree in Facilities Management

Job description

Responsibilities

• Manage daily office facilities operations including electrical, HVAC, UPS, generator, lighting, plumbing and other systems.
• Conduct routine inspections to ensure all office systems are in good working condition.
• Support IT and server room infrastructure – power supply, cooling, FM‑200/pre‑action fire suppression and environmental monitoring.
• Administer door access control systems and after‑hours support.
• Oversee CCTV operations – system monitoring, footage retrieval and coordination with security vendors.
• Coordinate preventive and corrective maintenance with vendors and building management.
• Manage vendor, contractor and incident logistics.
• Ensure safety, fire and audit compliance in line with Singapore standards.
• Support space planning, office set‑up and staff relocations in coordination with stakeholders.
• Liaise with landlord, vendors and internal departments for operational and escalation matters.
• Maintain overall office operations, ensuring a clean and comfortable workspace.
• Ensure operations adhere to policies and regulations.
• Track facility budgets, vendor contracts and maintenance documentation.
• Provide other administrative support as required.

Requirements

• Diploma or Degree in Facilities Management, Engineering, Building Services or related field.
• 4–5 years of experience in facilities operations or corporate real estate, preferably within financial or IT‑driven environments.
• Strong technical knowledge of UPS, generator systems, electrical distribution, HVAC and fire suppression (FM‑200/pre‑action).
• Experience managing door access control and CCTV systems.
• Familiarity with vendor management, building management systems (BMS) and compliance reporting.
• Highly proficient in Microsoft Excel – applying formulas, analysing datasets and generating reports.
• Able to work independently and support after‑hours maintenance or emergency situations when required.

Contact

Lionel Liew at [e-mail]