Facilities Management Executive

AAKA NETWORK RESOURCES; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A property management firm in Singapore is seeking a Facilities Manager to oversee and manage all aspects of building operations, ensuring compliance with regulatory requirements and maintaining optimal functioning of building systems. The ideal candidate will possess a Diploma in Electrical Engineering and have 2-5 years of relevant experience in facilities management. Strong problem-solving skills and the ability to manage stakeholder relationships are essential. This role offers an opportunity to develop and implement effective maintenance strategies in the dynamic environment of Singapore.

Qualifications

• Minimum 2-5 years of relevant experience in building/facilities management.
• Good knowledge of Singapore's building regulations and statutory requirements.
• Familiar with building systems such as HVAC and fire protection systems.

Responsibilities

• Oversee and manage all aspects of building operations.
• Ensure compliance with relevant regulatory requirements.
• Plan and oversee preventive maintenance schedules.
• Assist in the preparation of annual OPEX and CAPEX budgets.
• Serve as the point of contact for residents regarding facilities issues.
• Support emergency preparedness initiatives.

Skills

Building operations management

Regulatory compliance knowledge

Maintenance management

Budgeting

Stakeholder management

Emergency preparedness

Microsoft Office proficiency

Problem-solving skills

Education

Diploma in Electrical Engineering or a related field

Job description

Responsibilities

• Facility Operations
  • Oversee and manage all aspects of building operations, including M&E systems, housekeeping, security, landscaping, and pest control.
  • Monitor and ensure performance of contractors and service providers according to contractual obligations and KPIs.
  • Conduct regular building inspections and audits to ensure cleanliness, safety, and operational efficiency.
• Regulatory Compliance
  • Ensure all building operations comply with Singapore's Building and Construction Authority (BCA), Singapore Civil Defence Force (SCDF), National Environment Agency (NEA), and other regulatory requirements.
  • Prepare and manage documentation for mandatory inspections, such as Fire Safety Certificate, Periodic Structural Inspections, Lift and Escalator Maintenance, and Green Mark Certification.
  • Stay updated on changes in relevant laws and regulations, including Workplace Safety and Health (WSH) guidelines.
• Maintenance Management
  • Plan and oversee preventive and corrective maintenance schedules for building systems (e.g., HVAC, plumbing, electrical).
  • Manage asset registers and ensure all equipment is maintained and functioning optimally.
• Budgeting and Cost Control
  • Assist in the preparation of annual OPEX and CAPEX budgets.
  • Monitor and control operating expenses within approved budgets.
• Stakeholder & Tenant Management
  • Serve as the point of contact for residents regarding facilities issues.
  • Handle feedback and complaints professionally and coordinate resolution in a timely manner.
• Emergency Preparedness
  • Supports FSM on regular fire drills and provide necessary document as and when required.

Qualifications & Work Experience

• Diploma in Electrical Engineering, or a related field.
• Minimum 2-5 years of relevant experience in building/facilities management.
• Good knowledge of Singapore's building regulations and statutory requirements (BCA, SCDF, NEA, WSH Act, etc.).
• Familiar with building systems (M&E, HVAC, fire protection systems, lifts).
• Proficient in Microsoft Office.
• Strong communication, coordination, and problem-solving skills.
• Ability to work independently and respond effectively to emergencies.